VFX Talent Coordinator: Crewing & Onboarding

3118 ILM (Australia) Pty. Ltd.; Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

Lucasfilm Entertainment Company Ltd. LLC is hiring a Talent Coordinator for ILM Sydney on a 12-month contract. You will support talent managers, assist with crew capacity management, and collaborate with artists, production teams, and editorial to ensure a positive experience at ILM.

You will update crewing databases, coordinate meetings, onboard new artists, and handle timecards and leave processes in production tools. Strong HR exposure and VFX knowledge are beneficial.

Qualifications

• Experience in an HR, production, or related industry is a plus.
• Proven problem-solving skills and VFX knowledge are an additional advantage.
• Excellent communication and organizational detail in both written and spoken form.

Responsibilities

• Updating and maintaining crewing and capacity spreadsheets and databases.
• Maintain the film credit database and review names with managers.
• Coordinate Talent meetings and host social events; prepare meeting agendas and notes.
• Assist with artist onboarding tasks in collaboration with HR and training.
• Coordinate artist reviews, check-ins, and surveys as needed.
• Manage timecards, TOIL and leave processes in production tools.
• Provide employee-related support across departments including leave, seating, and onboarding.
• Support Talent Managers with calendar management and other administrative tasks.

Skills

HR experience

VFX knowledge

Communication skills

Calendar management

Excel

Google Suite

Reporting

Tools

Microsoft Word

Excel

Google Suite

Job description

Lucasfilm Entertainment Company Ltd. LLC is hiring a Talent Coordinator for ILM Sydney on a 12-month contract. You will support talent managers, assist with crew capacity management, and collaborate with artists, production teams, and editorial to ensure a positive experience at ILM.

You will update crewing databases, coordinate meetings, onboard new artists, and handle timecards and leave processes in production tools. Strong HR exposure and VFX knowledge are beneficial.