Talent Coordinator - ILM Sydney

The Walt Disney Company; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Lucasfilm Entertainment Company Ltd. LLC, operating as Industrial Light & Magic (ILM) in Sydney, seeks a Talent Coordinator for a 12-month contract. You’ll partner with talent managers to support crewing, capacity planning, onboarding, and administrative workflows across artists, production teams, and editorial.

You will manage meetings, agendas, timecards, leave processes, and ensure smooth HR-related support while contributing to a positive, proactive team environment at ILM’s Sydney studio.

Qualifications

• Experience in HR, production, or related industry is a plus.
• Proven problem-solving skills and VFX knowledge are an additional advantage
• Excellent communication skills both verbal and written along with administrative and organisational detail
• Must be able to turn around reports and analysis quickly

Responsibilities

• Updating and maintaining crewing and capacity spreadsheets and databases
• Maintain the film credit database and reviewing names with managers
• Coordinating ongoing Talent meetings and organising/hosting social events
• Preparing agendas for various meetings, taking notes and disseminating as appropriate
• Working with HR and training to assist with new artist onboarding tasks
• Coordinating artist reviews and check ins, and assisting with occasional surveys
• Facilitating all timecard, TOIL and leave processes and ensuring they are maintained in production tools
• Providing artists, production teams, editorial and art departments with employee-related support including leave, seating, timecards, onboarding, and general inquiries, etc.
• Providing general administrative support to the talent managers including calendar management, exit procedures, capacity and leave communication and other miscellaneous tasks

Skills

HR experience

VFX knowledge

communication skills

calendar management

Tools

Microsoft Word

Excel

Google Suite

Job description

Job ID 10160640 Location Moore Park, Australia / Sydney, Australia Business Industrial Light & Magic Date posted Sep. 14, 2026

This is a 12 month contract role at our Sydney studio.

As the Talent Coordinator, you are responsible for working closely with one or multiple talent managers, assisting in VFX crew and capacity management in the ILM studio. Your role is to support the talent management team, artists, production teams, editorial and art departments with a positive experience working at ILM.

Your role?

• Updating and maintaining crewing and capacity spreadsheets anddatabases
• Maintain the film credit database and reviewing names with managers
• Coordinating ongoing Talent meetings and organising/hosting social events
• Preparing agendas for various meetings, taking notes and disseminating as appropriate
• Working with HR and training to assist with new artist onboarding tasks
• Coordinating artist reviews and check ins, and assisting with occasional surveys
• Facilitating all timecard, TOIL and leave processes and ensuring they are maintained in production tools
• Providing artists, production teams, editorial and art departments with employee-related support including leave, seating, timecards, onboarding, and general inquiries, etc.
• Providing general administrative support to the talent managers including calendar management, exit procedures, capacity and leave communication and other miscellaneous tasks

To be a contributing member of this team, you will have a mix of these skills:

• Experience in an HR, production, or related industry is a plus
• Proven problem-solving skills and VFX knowledge are an additional advantage
• Happy to take on a variety of responsibilities all contributing to the end goal of a supportive and positive team environment with high levels of self-motivation and proactiveness
• Must be able to work quickly, adjust to changes and effectively turn around reports and analysis in a timely manner.
• Excellent communication skills both verbal and written along with administrative and organisational detail
• Confident in Microsoft Word and Excel, Google Suite, and proven calendar management skills

JoinILM

This position is with Lucasfilm Entertainment Company Ltd. LLC, which is part of a business segment we call Industrial Light & Magic. Lucasfilm Entertainment Company Ltd. LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to age, race, colour, religion or belief, sex, nationality, ethnic or national origin, sexual orientation, gender reassignment, marital or civil partner status, disability or pregnancy or maternity. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

Founded in 1975 by George Lucas, ILM is the leading effects facility in the world, serving the motion picture, commercial production, and attraction industries. ILM has created visual effects for over 325 feature films and has played a key role in seven of the top 10 worldwide box-office hits of all time and has contributed to 25 of the top 50. ILM has set the standard for visual effects, creating some of the most stunning images in the history of film. At the forefront of the digital revolution, the company continues to break new ground in visual effects, VR, AR, and Immersive Cinema.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with ILM (Australia) Pty. Ltd., which is part of a business we call Industrial Light & Magic.

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