Talent Coordinator - VFX Crew & Onboarding

The Walt Disney Company; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Lucasfilm Entertainment Company Ltd. LLC, operating as Industrial Light & Magic (ILM) in Sydney, seeks a Talent Coordinator for a 12-month contract. You’ll partner with talent managers to support crewing, capacity planning, onboarding, and administrative workflows across artists, production teams, and editorial.

You will manage meetings, agendas, timecards, leave processes, and ensure smooth HR-related support while contributing to a positive, proactive team environment at ILM’s Sydney studio.

Qualifications

• Experience in HR, production, or related industry is a plus.
• Proven problem-solving skills and VFX knowledge are an additional advantage
• Excellent communication skills both verbal and written along with administrative and organisational detail
• Must be able to turn around reports and analysis quickly

Responsibilities

• Updating and maintaining crewing and capacity spreadsheets and databases
• Maintain the film credit database and reviewing names with managers
• Coordinating ongoing Talent meetings and organising/hosting social events
• Preparing agendas for various meetings, taking notes and disseminating as appropriate
• Working with HR and training to assist with new artist onboarding tasks
• Coordinating artist reviews and check ins, and assisting with occasional surveys
• Facilitating all timecard, TOIL and leave processes and ensuring they are maintained in production tools
• Providing artists, production teams, editorial and art departments with employee-related support including leave, seating, timecards, onboarding, and general inquiries, etc.
• Providing general administrative support to the talent managers including calendar management, exit procedures, capacity and leave communication and other miscellaneous tasks

Skills

HR experience

VFX knowledge

communication skills

calendar management

Tools

Microsoft Word

Excel

Google Suite

Job description

Lucasfilm Entertainment Company Ltd. LLC, operating as Industrial Light & Magic (ILM) in Sydney, seeks a Talent Coordinator for a 12-month contract. You’ll partner with talent managers to support crewing, capacity planning, onboarding, and administrative workflows across artists, production teams, and editorial.

You will manage meetings, agendas, timecards, leave processes, and ensure smooth HR-related support while contributing to a positive, proactive team environment at ILM’s Sydney studio.