Sydney Office & Operations Coordinator

TIAA; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Nuveen Australia is seeking an Office Co-ordinator to support Sydney operations and compliance for the APAC region. You will work closely with the APAC Real Estate Executive Assistant and Sydney team to ensure smooth day-to-day office functioning and contribute to growth initiatives.

The role suits a reliable, proactive self-starter who can manage meetings, travel, reporting, and vendor coordination while maintaining high standards of conduct and professional judgement.

Qualifications

• Must have reasonable and relevant work experience.
• Proficient in Microsoft Office (Excel, PowerPoint, Word) and willing to learn Nuveen IT systems.

Responsibilities

• Overseeing efficient management and operations of the Sydney office.
• Coordinate local IT matters with IT service desk and support.
• Work with Nuveen Support Services and COO for local regulatory and financial reporting requirements.
• Assist with local business reporting requirements.
• Manage third-party providers (travel, office equipment, supplies, caterers, event managers).
• Handle expense management including invoices and credit card processing.
• Coordinate meetings, travel and scheduling.
• Plan local team events and global communications; support Australian visits and meetings.

Skills

Office coordination

MS Office

Tools

IT systems & databases

Job description

Nuveen Australia is seeking an Office Co-ordinator to support Sydney operations and compliance for the APAC region. You will work closely with the APAC Real Estate Executive Assistant and Sydney team to ensure smooth day-to-day office functioning and contribute to growth initiatives.

The role suits a reliable, proactive self-starter who can manage meetings, travel, reporting, and vendor coordination while maintaining high standards of conduct and professional judgement.