Senior EA & Office Manager — APAC (Sydney)

vantagedc; Sydney; On-site; AUD 110,000 - 150,000; Full time

Benefits offered by this job

Health and welfare benefits

Retirement plan

Paid leave

Job summary

Vantage seeks an Executive Assistant & Office Manager, APAC, to partner with Asia Pacific leaders and oversee Sydney-based operations. This senior role blends executive assistance with regional office management in a fast-paced environment.

The successful candidate will be highly organized, service-minded, and adept at managing calendars, travel, communications, and facilities while upholding discretion and confidentiality across time zones.

Qualifications

• 5+ years of experience as an Executive Assistant supporting C‑level Executives and/or VPs.
• 3+ years in an Office Manager or Office Administrator role.
• Experience coordinating across multiple time zones and with diverse stakeholders.
• Ability to handle highly confidential information with discretion.
• Excellent written and verbal communication skills and strong organizational abilities.

Responsibilities

• Manage complex calendars for Executives across time zones.
• Proactively manage email, correspondence, and follow-ups for leaders.
• Provide end-to-end administrative support, records management and confidential docs.
• Prepare meeting agendas, attend meetings, and track action items.

Skills

Calendar management

Email management

Travel coordination

Vendor management

Multitasking

Communication

Outlook

Education

Bachelor's degree in Business Administration

Tools

SharePoint

Microsoft 365

Job description

Vantage seeks an Executive Assistant & Office Manager, APAC, to partner with Asia Pacific leaders and oversee Sydney-based operations. This senior role blends executive assistance with regional office management in a fast-paced environment.

The successful candidate will be highly organized, service-minded, and adept at managing calendars, travel, communications, and facilities while upholding discretion and confidentiality across time zones.