Strategic Exec Assistant & APAC Office Lead (Sydney)

Vantage Data Centers; Sydney; On-site; AUD 120,000 - 160,000; Full time

Benefits offered by this job

Professional development opportunities

Office events & town halls

Job summary

Vantage Data Centers is seeking an Executive Assistant & Office Manager for APAC to provide trusted partnership to Asia Pacific leaders, combining executive assistance with regional office management across Sydney.

The role interfaces with employees at all levels and external stakeholders, requiring highly organized, adaptable, service-oriented professionals who thrive in a fast-paced environment and manage confidential information with discretion.

Qualifications

• Bachelor’s degree in Business Administration, a related field, or equivalent practical experience.
• 5+ years of experience as an Executive Assistant supporting C-level Executives and/or VPs.
• 3+ years of experience in an Office Manager or Office Administrator role.
• Experience working with diverse, multicultural stakeholders across multiple time zones.
• Ability to handle highly confidential information with discretion.
• Excellent written and verbal communication skills (formal and informal).
• Strong organizational skills with the ability to multitask and prioritize effectively.
• High proficiency with Microsoft tools, including Outlook calendaring.
• Energetic, adaptable, solutions oriented, and quick to learn.

Responsibilities

• Manage complex calendars for Executives, including meetings across time zones.
• Proactively manage email, correspondence, call screening, and follow-ups on behalf of leaders.
• Provide end-to-end administrative support, including records management and confidential documentation.
• Prepare meeting agendas, attend meetings, capture minutes, and track action items to completion.
• Serve as a key point of contact between Executives, internal teams, clients, and external partners.
• Coordinate domestic and international travel and manage expenses.
• Anticipate executive needs, manage competing priorities, and support effective time management.
• Oversee daily office operations, space management, access cards, and office supplies.
• Partner with facilities on maintenance, repairs, and workplace improvements.
• Manage vendor relationships, contracts, and service quality.
• Implement and support health, safety, and workplace compliance initiatives.
• Act as a liaison to ensure clear, timely communication across stakeholders and departments.
• Partner with teams to support business initiatives and cross-functional collaboration.
• Support planning and execution of company events, town halls, and special projects.
• Build strong, trusted relationships with internal and external partners.

Skills

Calendar management

Email management

Executive support

Office management

Multitasking

Discretion

Cross-cultural communication

Microsoft Office

Stakeholder coordination

Education

Bachelor’s degree in business administration or related field

Tools

Outlook

Microsoft Office Suite

Job description

Vantage Data Centers is seeking an Executive Assistant & Office Manager for APAC to provide trusted partnership to Asia Pacific leaders, combining executive assistance with regional office management across Sydney.

The role interfaces with employees at all levels and external stakeholders, requiring highly organized, adaptable, service-oriented professionals who thrive in a fast-paced environment and manage confidential information with discretion.