Global Institutional, Office Co-ordinator, 12 months Fixed Term Contract - Based in Sydney

TIAA; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Nuveen Australia is seeking an Office Co-ordinator to support Sydney operations and compliance for the APAC region. You will work closely with the APAC Real Estate Executive Assistant and Sydney team to ensure smooth day-to-day office functioning and contribute to growth initiatives.

The role suits a reliable, proactive self-starter who can manage meetings, travel, reporting, and vendor coordination while maintaining high standards of conduct and professional judgement.

Qualifications

• Must have reasonable and relevant work experience.
• Proficient in Microsoft Office (Excel, PowerPoint, Word) and willing to learn Nuveen IT systems.

Responsibilities

• Overseeing efficient management and operations of the Sydney office.
• Coordinate local IT matters with IT service desk and support.
• Work with Nuveen Support Services and COO for local regulatory and financial reporting requirements.
• Assist with local business reporting requirements.
• Manage third-party providers (travel, office equipment, supplies, caterers, event managers).
• Handle expense management including invoices and credit card processing.
• Coordinate meetings, travel and scheduling.
• Plan local team events and global communications; support Australian visits and meetings.

Skills

Office coordination

MS Office

Tools

IT systems & databases

Job description

The Office Co-ordinator role is a junior resource to support the operations of the Sydney office, from a day-to-day operational perspective to support the continued growth of the real estate franchise in Australia, and the broader APAC region. Working closely with the APAC Real Estate Executive Assistant and broader Sydney team, the successful candidate will coordinate office and compliance matters. The role requires a reliable and motivated self-starter, to be part of a high-performing team culture and workplace, to continue executing the growth ambitions of Nuveen Australia.

Key responsibilities

• Overseeing the efficient management and operations of the Sydney office including ensuring management and tidiness of meeting rooms and common areas.
• Oversight of local electronic hardware and software, and connecting with IT service desk and support to resolve local office IT matters.
• Working closely with Nuveen Support Services, including the COO function, in relation to local office Operational, financial and regulatory requirements.
• Assisting with local business reporting requirements, including management and financial reporting.
• Management of relevant third-party providers, including travel, office equipment and supplies, caterers, function managers, etc.
• Expense management including invoice and credit card processing and bank account management.
• Management of meetings, travel management and planning.
• Coordination of local team activities and events, and global team communications and engagements; and
• Coordinating quarterly events in relation to our Charity committee, as require
• Working closely with global Nuveen/TIAA personnel regarding Australian visits, site visits and meetings schedules and ongoing communications.

Qualifications & Experience Required

• Reasonable and relevant work experience
• IT skills - Microsoft Office (Excel, PowerPoint and Word), along with a willingness attitude and aptitude to learn existing Nuveen and new IT systems and databases quickly.

Competencies Required

• Proven ability to be proactive at all times and to “think beyond the square”
• Experience in responsibility for the efficient management of an office and team
• Excellent communication skills, both written and verbal
• Ability and willingness to deal with business units across time zones and regions
• A flexible approach to work requirements when and if required, particularly related to office hours or day-to-day duties as required
• Excellent organisational and time management skills, with a proven ability to set and work to priorities and deadlines
• An ability to work independently and proactively
• A strong sense of “team” and a strong focus on client needs
• Maintain the highest standards of conduct and professional judgement

This role requires no regulatory designation.

Nuveen is committed to providing equal opportunity across all employment practices and we believe our employees have a right to a diverse and inclusive workplace.

Nuveen offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities.

Related Skills

Accountability, Adaptability, Administrative Support, Communication, Corporate Travel Program Management, Detail-Oriented, Employee Engagement, Executive Presence, Expense Reporting/Management, Organizational Savviness, Prioritizes Effectively, Relationship Management, Travel Expertise

Company Overview

Nuveen is a global investment leader, managing public and private assets for clients around the world and on behalf of TIAA, our parent company and one of the world’s largest institutional investors. We invest in the growth of businesses, real estate, infrastructure and natural capital, providing clients with the reliability, access and foresight unique to our heritage. Our prevailing perspective on the future drives our ambition to innovate and adapt our business to the changing needs of investors - all to pursue lasting performance for our clients, our communities and our global economy. Visit www.nuveen.com to learn more about us.

Our Culture of Impact

At TIAA, we're on a mission to build on our 100+ year legacy of delivering for our clients while evolving to meet tomorrow's challenges. We equip our associates with future-focused skills and AI tools that enable us to advance our mission. Together, we are fighting to ensure a more secure financial future for all and for generations to come. We are guided by our values: Champion Our People, Be Client Obsessed, Lead with Integrity, Own It, and Win As One. They influence every decision we make and how we work together to serve our clients every day. We thrive in a collaborative in-office environment where teams work across organizational boundaries with shared purpose, accelerating innovation and delivering meaningful results. Our workplace brings together TIAA and Nuveen's entrepreneurial spirit, where we work hard and work together to create lasting impact. Here, every associate can grow through meaningful learning experiences and development pathways—because when our people succeed, our impact on clients' lives grows stronger.

Accessibility Support

TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities.

If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team:

Phone: [phone]

Email: [e-mail]

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