Sydney Office Operations & Admin Coordinator

Nw Professional Services; Sydney; On-site; AUD 60,000 - 75,000; Full time

Job summary

DLUX Tech seeks an Administration Assistant to support the day-to-day operations of our Sydney office. You will coordinate office logistics, vendors, travel and documentation while collaborating with People & Culture and Corporate Services teams.

The role requires strong organizational skills, reliability and a proactive approach to handling confidential records and onboarding activities. It offers exposure to multiple business support functions and a dynamic, hybrid Australian operations

Qualifications

• Diploma, Bachelor's degree or equivalent in Business Administration, Management or related discipline desirable.
• Approximately 1–3 years of experience in office administration, coordination or a similar role.
• Experience in professional services, consulting or technology environment is advantageous.
• Familiarity with Australian workplace practices and office administration is beneficial.

Responsibilities

• Support the smooth day-to-day operation of the Sydney office.
• Maintain a professional, organized and welcoming office environment.
• Coordinate office supplies, stationery and pantry requirements.
• Coordinate with building management and external service providers for office-related needs.
• Monitor office maintenance and ensure issues are closed out.
• Assist with meeting room arrangements and internal/external meetings.
• Receive and coordinate deliveries, couriers and business correspondence.
• Maintain administrative records, files and trackers.
• Provide onboarding/offboarding support and coordinate workplace access and equipment.
• Assist People & Culture with employee documentation and records.
• Support new employees and relocating staff with practical office needs.
• Coordinate employee engagement activities and company events.
• Handle confidential information appropriately.
• Assist with business travel arrangements and logistics as required.
• Coordinate procurement, vendor quotes and record-keeping for purchases.
• Maintain records of office assets and facilities, and report issues.
• Assist with documentation for audits, certifications and compliance.
• Provide general administrative support to management and teams.

Skills

Organizational skills

Time-management

Communication skills

Multitasking

Attention to detail

Education

Diploma or Bachelor's in Business Administration or related

Tools

Microsoft Office

Job description

DLUX Tech seeks an Administration Assistant to support the day-to-day operations of our Sydney office. You will coordinate office logistics, vendors, travel and documentation while collaborating with People & Culture and Corporate Services teams.

The role requires strong organizational skills, reliability and a proactive approach to handling confidential records and onboarding activities. It offers exposure to multiple business support functions and a dynamic, hybrid Australian operations