Sydney Facilities Coordinator - Maintenance & Asset Mgmt

dnata catering; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

5 weeks annual leave and competitive</

Corporate parking allowance

Employee Assistance Program (EAP) 24/7

Career development and progression

Discounts at hundreds of retailers,Nov

Job summary

dnata catering & retail is seeking a proactive Facilities Coordinator in Sydney for a 6-month fixed-term contract. You will coordinate maintenance, manage contractors, and oversee asset records to ensure safe, efficient operations.

The role reports to the Manager, Facilities and involves admin support, cost control, and compliance activities within a fast-paced environment. Prior facilities coordination experience is desirable.

Qualifications

• Previous experience in facilities coordination or maintenance administration.
• Knowledge of planned preventive maintenance and reactive maintenance.
• Experience using CMMS or CAFM systems.
• Understanding of mechanical and electrical equipment and maintenance requirements.
• Experience coordinating contractors and safety practices.

Responsibilities

• Coordinate planned and reactive maintenance activities, ensuring work orders are completed efficiently.
• Liaise with contractors, suppliers and internal stakeholders to coordinate maintenance services and site requirements.
• Maintain accurate asset registers, maintenance records and work orders using facilities management systems.
• Coordinate contractor inductions, documentation and compliance with workplace health and safety requirements.
• Review supplier invoices, verify completed works and assist with facilities cost control.
• Monitor maintenance activities, track outstanding actions and provide regular updates to management.
• Support facilities reporting, audits and compliance requirements.
• Provide general administrative and project coordination support to the Facilities team.

Skills

Organisational skills

Attention to detail

Communication skills

Proactive problem solving

Stakeholder coordination

Tools

CMMS

CAFM systems

Job description

dnata catering & retail is seeking a proactive Facilities Coordinator in Sydney for a 6-month fixed-term contract. You will coordinate maintenance, manage contractors, and oversee asset records to ensure safe, efficient operations.

The role reports to the Manager, Facilities and involves admin support, cost control, and compliance activities within a fast-paced environment. Prior facilities coordination experience is desirable.