Facilities Coordinator

dnata catering; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

5 weeks annual leave and competitive</

Corporate parking allowance

Employee Assistance Program (EAP) 24/7

Career development and progression

Discounts at hundreds of retailers,Nov

Job summary

dnata catering & retail is seeking a proactive Facilities Coordinator in Sydney for a 6-month fixed-term contract. You will coordinate maintenance, manage contractors, and oversee asset records to ensure safe, efficient operations.

The role reports to the Manager, Facilities and involves admin support, cost control, and compliance activities within a fast-paced environment. Prior facilities coordination experience is desirable.

Qualifications

• Previous experience in facilities coordination or maintenance administration.
• Knowledge of planned preventive maintenance and reactive maintenance.
• Experience using CMMS or CAFM systems.
• Understanding of mechanical and electrical equipment and maintenance requirements.
• Experience coordinating contractors and safety practices.

Responsibilities

• Coordinate planned and reactive maintenance activities, ensuring work orders are completed efficiently.
• Liaise with contractors, suppliers and internal stakeholders to coordinate maintenance services and site requirements.
• Maintain accurate asset registers, maintenance records and work orders using facilities management systems.
• Coordinate contractor inductions, documentation and compliance with workplace health and safety requirements.
• Review supplier invoices, verify completed works and assist with facilities cost control.
• Monitor maintenance activities, track outstanding actions and provide regular updates to management.
• Support facilities reporting, audits and compliance requirements.
• Provide general administrative and project coordination support to the Facilities team.

Skills

Organisational skills

Attention to detail

Communication skills

Proactive problem solving

Stakeholder coordination

Tools

CMMS

CAFM systems

Job description

Are you highly organised, detail-oriented and passionate about keeping facilities and operations running smoothly?

Join dnata catering & retail as a Facilities Coordinator in Sydney and play a key role in supporting our facilities maintenance operations, coordinating contractors and ensuring our assets and equipment are maintained to the highest standards.

About Us

Part of the Emirates Group, dnata catering & retail is Australia's leading inflight catering and retail partner. We support many of the world's most recognised airlines, delivering award-winning meals and exceptional service that create memorable inflight dining experiences for thousands of travellers each day.

About the Role

At dnata catering & retail, our Facilities team plays an essential role in ensuring our operations run safely, efficiently and effectively.

We are seeking a proactive and highly organised Facilities Coordinator to join our Sydney team on a 6-month fixed-term contract, with the possibility of an extension subject to operational requirements.

Reporting to the Manager, Facilities, you will provide essential administrative and operational support across facilities management, preventative maintenance, contractor coordination and asset management.

This role is ideal for someone who thrives in a fast-paced environment, enjoys working with multiple stakeholders and has a strong eye for detail.

In this role you will:

• Coordinate planned preventative maintenance and reactive maintenance activities, ensuring work orders are completed efficiently.


• Liaise with contractors, suppliers and internal stakeholders to coordinate maintenance services and site requirements.


• Maintain accurate asset registers, maintenance records and work orders using facilities management systems.


• Coordinate contractor inductions, documentation and compliance with workplace health and safety requirements.


• Review supplier invoices, verify completed works and assist with facilities cost control.


• Monitor maintenance activities, track outstanding actions and provide regular updates to management.


• Support facilities reporting, audits and compliance requirements.


• Provide general administrative and project coordination support to the Facilities team.

About You:

To be successful in this role, you will ideally bring:

• Previous experience in facilities coordination, maintenance administration or a similar role.


• Knowledge of planned preventative maintenance and reactive maintenance processes.


• Experience using Computerised Maintenance Management Systems (CMMS) or Computer-Aided Facilities Management (CAFM) systems.


• An understanding of mechanical and electrical equipment and maintenance requirements.


• Experience coordinating contractors, suppliers and service providers.
  A sound understanding of workplace health and safety practices.


• Strong organisational skills with the ability to manage competing priorities.


• Excellent communication and interpersonal skills, with a proactive and solutions-focused approach.


• High attention to detail and confidence working with administrative systems and reporting.


• Previous experience in aviation, food manufacturing or a similar operational environment will be highly regarded but is not essential.


• 5 weeks annual leave and competitive pay rates


• Corporate parking allowance


• Employee Assistance Program (EAP) available 24/7


• Career development and progression opportunities


• Discounts at hundreds of retailers, novated leasing and wellbeing resources

If you're a motivated and organised professional who enjoys coordinating people, processes and maintenance activities, we'd love to hear from you!

At dnata, we value an inclusive and respectful workplace and welcome applications from all backgrounds and abilities.

The Recruitment Process includes interviews, health checks, reference and criminal history checks, and verification of working rights. Please note, only shortlisted candidates will be contacted.

For more information on careers at dnata catering & retail, please visit www.dnatacateringcareers.com.au