Facilities Coordinator

Alha Flight Services trading as dnata catering; Sydney; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

5 weeks annual leave

Corporate parking allowance

Employee Assistance Program (EAP) 24/7

Career development opportunities

Retailer discounts

Novated leasing

Wellbeing resources

Job summary

dnata catering & retail in Sydney is seeking a proactive Facilities Coordinator to join our Sydney team on a 6-month fixed-term contract with potential extension. You will provide essential administrative and operational support across facilities management, preventative maintenance, contractor coordination and asset management, reporting to the Manager, Facilities.

A detail‑oriented and collaborative approach is essential.

Qualifications

• In-depth knowledge of facilities coordination and maintenance processes.
• Experience using CMMS or CAFM systems.
• Strong organisational and communication skills.

Responsibilities

• Coordinate planned preventative and reactive maintenance activities.
• Liaise with contractors, suppliers and internal stakeholders.
• Maintain asset registers and maintenance records.
• Coordinate contractor inductions and safety requirements.
• Review supplier invoices and assist with cost control.
• Provide regular updates to management and assist with reporting.

Skills

Facilities coordination

Maintenance administration

Contractor coordination

Attention to detail

Education

Experience in facilities coordination

Tools

CMMS

CAFM

Job description

Are you highly organised, detail-oriented and passionate about keeping facilities and operations running smoothly?

Join dnata catering & retail as a Facilities Coordinator in Sydney and play a key role in supporting our facilities maintenance operations, coordinating contractors and ensuring our assets and equipment are maintained to the highest standards.

About Us

Part of the Emirates Group, dnata catering & retail is Australia's leading inflight catering and retail partner. We support many of the world's most recognised airlines, delivering award-winning meals and exceptional service that create memorable inflight dining experiences for thousands of travellers each day.

About the Role

At dnata catering & retail, our Facilities team plays an essential role in ensuring our operations run safely, efficiently and effectively.

We are seeking a proactive and highly organised Facilities Coordinator to join our Sydney team on a 6-month fixed-term contract, with the possibility of an extension subject to operational requirements.

Reporting to the Manager, Facilities, you will provide essential administrative and operational support across facilities management, preventative maintenance, contractor coordination and asset management.

This role is ideal for someone who thrives in a fast-paced environment, enjoys working with multiple stakeholders and has a strong eye for detail.

In this role you will:

• Coordinate planned preventative maintenance and reactive maintenance activities, ensuring work orders are completed efficiently.
• Liaise with contractors, suppliers and internal stakeholders to coordinate maintenance services and site requirements.
• Maintain accurate asset registers, maintenance records and work orders using facilities management systems.
• Coordinate contractor inductions, documentation and compliance with workplace health and safety requirements.
• Review supplier invoices, verify completed works and assist with facilities cost control.
• Monitor maintenance activities, track outstanding actions and provide regular updates to management.
• Support facilities reporting, audits and compliance requirements.
• Provide general administrative and project coordination support to the Facilities team.

About You:

• Previous experience in facilities coordination, maintenance administration or a similar role.
• Knowledge of planned preventative maintenance and reactive maintenance processes.
• Experience using Computerised Maintenance Management Systems (CMMS) or Computer-Aided Facilities Management (CAFM) systems.
• An understanding of mechanical and electrical equipment and maintenance requirements.
• Experience coordinating contractors, suppliers and service providers.
  A sound understanding of workplace health and safety practices.
• Strong organisational skills with the ability to manage competing priorities.
• Excellent communication and interpersonal skills, with a proactive and solutions-focused approach.
• High attention to detail and confidence working with administrative systems and reporting.
• Previous experience in aviation, food manufacturing or a similar operational environment will be highly regarded but is not essential.

Benefits

• 5 weeks annual leave and competitive pay rates
• Corporate parking allowance
• Employee Assistance Program (EAP) available 24/7
• Career development and progression opportunities
• Discounts at hundreds of retailers, novated leasing and wellbeing resources

At dnata, we value an inclusive and respectful workplace and welcome applications from all backgrounds and abilities.

The Recruitment Process includes interviews, health checks, reference and criminal history checks, and verification of working rights. Please note, only shortlisted candidates will be contacted.

For more information on careers at dnata catering & retail, please visit www.dnatacateringcareers.com.au