Sydney-based Strategic EA to Executive Director

Msf Domestic Human Resources; Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

MSF Domestic Human Resources in Sydney is seeking an experienced Executive Assistant to support the Executive Director and Leadership Team. You will coordinate complex schedules, governance processes, board administration, and executive communications to ensure organisational efficiency.

The role requires extensive EA experience, excellent organizational and writing skills, and the ability to handle confidential information with integrity. Regular office presence is expected in Sydney.

Qualifications

• Substantial experience in an EA or senior executive support role.
• Demonstrated organizational and planning skills with the ability to manage multiple priorities.
• Strong written and verbal communications, including professional correspondence and minutes.

Responsibilities

• Provide proactive executive support to the Executive Director, including diary management, correspondence, travel coordination and meeting preparation.
• Support Leadership Team through agenda management, action tracking and strategic planning activities.
• Coordinate Board and governance administration, ensuring high‑quality papers and timely reporting.
• Manage internal and external executive communications and maintain relationships with stakeholders across the MSF movement and external partners.
• Support organisational crisis preparedness activities through coordination of the Strategic Incident Leadership Team (SILT) Information Manager function.
• Work closely with MSF Australia’s Executive Director and Leadership Team to contribute to governance and operational excellence.

Skills

Executive support

Calendar management

Governance & board admin

Stakeholder management

Professional communications

Tools

Microsoft 365

Job description

MSF Domestic Human Resources in Sydney is seeking an experienced Executive Assistant to support the Executive Director and Leadership Team. You will coordinate complex schedules, governance processes, board administration, and executive communications to ensure organisational efficiency.

The role requires extensive EA experience, excellent organizational and writing skills, and the ability to handle confidential information with integrity. Regular office presence is expected in Sydney.