Sydney-based Executive Assistant to C‑Suite | Global Firm

A1 Metallising Services Pty; Sydney; On-site; AUD 80,000 - 95,000; Full time

Benefits offered by this job

Health, welfare and retirement

Paid leave

Professional development

Flexible working environment

Inclusive culture

Job summary

Herbert Smith Freehills Kramer in Sydney is seeking an experienced Executive Assistant to provide high-level administrative support to senior leaders. The role includes managing complex calendars, travel arrangements, and related hospitality, and requires handling confidential information with discretion.

You will coordinate domestic and international travel, prepare agendas and minutes, and support events and special projects while maintaining efficient administrative systems across the

Qualifications

• Minimum 5+ years as an Executive Assistant to C‑level executives.
• Minimum 3+ years in office management or related roles.
• Strong organizational skills with multitasking and prioritization.
• Excellent written and verbal communication in formal/informal settings.
• Proficient with Microsoft Office Suite and SharePoint.
• Experience with global travel platforms and expense management systems.
• Discretion with highly confidential information.
• Advanced skills in managing office operations, HSE compliance, and vendor relationships.
• Excellent time-management and attention to detail.
• Ability to build professional relationships across diverse teams.

Responsibilities

• Provide high‑level confidential administrative support to senior leaders.
• Manage complex calendars, meeting schedules, travel arrangements and hospitality.
• Coordinate domestic and international travel, manage expenses, track budget compliance.
• Prepare meeting agendas, minutes, presentations and documents.
• Serve as key contact between executives, internal teams, clients and external partners.
• Maintain and improve administrative systems for accuracy and efficiency.
• Support company events, town halls and special projects.
• Handle confidential correspondence with appropriate security measures.
• Assist with contract management, vendor relationships and office procurement.
• Provide ad‑hoc support for special assignments and jurisdictional reporting.

Skills

Executive support

Office management

Organization & multitasking

Communication skills

MS Office & SharePoint

Travel bookings & expenses

Confidentiality

Time management

stakeholder relationships

Attention to detail

Tools

Microsoft Office Suite

SharePoint

Travel platforms

Expense management systems

Job description

Herbert Smith Freehills Kramer in Sydney is seeking an experienced Executive Assistant to provide high-level administrative support to senior leaders. The role includes managing complex calendars, travel arrangements, and related hospitality, and requires handling confidential information with discretion.

You will coordinate domestic and international travel, prepare agendas and minutes, and support events and special projects while maintaining efficient administrative systems across the