Surgical Practice Administrator & Coordinator

seek.com.au; Sydney; Hybrid; AUD 55,000 - 69,000; Part time

Job summary

seek.com.au is seeking an experienced medical administrator to support a principal surgeon in a small specialist surgical practice. The role combines medical administration, surgical coordination and executive-level support, with day-to-day ownership of operations to ensure a well-organised and professional patient experience.

The successful candidate will demonstrate initiative, manage priorities proactively and contribute to the smooth running of a busy specialist clinic in St Leonards,

Qualifications

• Demonstrated experience in specialist surgical administration.
• Excellent interpersonal and communication skills.
• Strong organisational and time-management abilities.

Responsibilities

• Overseeing patient enquiries, appointments and communication throughout the surgical journey.
• Coordinating surgical bookings and theatre lists, including liaison with hospitals and anaesthetists.
• Managing referrals, clinical documentation and correspondence with other healthcare professionals.
• Managing the surgeon's consulting diary, correspondence and administrative priorities.
• Preparing surgical quotations, billing and Medicare/private health insurance claims.
• Maintaining accurate patient records and ensuring timely follow-up of outstanding matters.
• Independently managing competing priorities and resolving day-to-day administrative issues.
• Identifying opportunities to streamline workflows, improve systems and enhance practice efficiency.
• Providing proactive administrative and executive support to the principal surgeon.

Skills

Specialist surgical administration

Excellent communication

Patient care focus

Organisational skills

Tools

Office software

Job description

seek.com.au is seeking an experienced medical administrator to support a principal surgeon in a small specialist surgical practice. The role combines medical administration, surgical coordination and executive-level support, with day-to-day ownership of operations to ensure a well-organised and professional patient experience.

The successful candidate will demonstrate initiative, manage priorities proactively and contribute to the smooth running of a busy specialist clinic in St Leonards,