Studio Concierge & Admin Coordinator

Woods Bagot; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

Woods Bagot in Melbourne is seeking a Coordinator - Studio Support to manage the reception, answer calls, and maintain a polished studio environment. You will provide broad administrative support to the studio and project teams.

Key duties include greeting visitors, coordinating meetings and travel, assisting with People & Culture tasks, and supporting studio events and internal initiatives. The role requires strong organisational and communication skills and a professional, proactive approach.

Qualifications

• 3+ years' experience in an administrative, reception or office support role.
• Previous experience in an Architectural/Design environment is an advantage.

Responsibilities

• Welcome visitors and clients, handling enquiries professionally and efficiently.
• Manage incoming calls and enquiries via phone, email, internet and mail.
• Arrange and book domestic and international travel for the studio.
• Assist with People & Culture tasks, including onboarding and offboarding.
• Assist with studio events, including catering and gifts for staff and clients, as directed by the Studio Support Manager.
• Provide administrative assistance as required, including typing, formatting documents, coordinating staff training requests and maintaining professional memberships.
• Coordinate and manage meeting room bookings and diaries.
• Record sick leave, annual leave, time-in-lieu and other leave in the daybook (where required by the local studio).
• Provide ad hoc administrative assistance, including copying, binding, collating and printing, as required (where required by the local studio).
• Represent Woods Bagot as a building fire warden and first aider.
• Liaise with Building Management and act as a key point of contact for the Melbourne Studio.
• Support the Studio Support Manager.
• Assist with the planning and delivery of studio events, industry presentations, client engagements and internal initiatives, including preparing run sheets, coordinating logistics, managing suppliers and providing on-site event support.

Skills

Organisational skills

Communication skills

Administrative capabilities

Time management

Can-do attitude

MS Office & Outlook

InDesign experience

Tools

Outlook

Word

Excel

PowerPoint

InDesign

Job description

Woods Bagot in Melbourne is seeking a Coordinator - Studio Support to manage the reception, answer calls, and maintain a polished studio environment. You will provide broad administrative support to the studio and project teams.

Key duties include greeting visitors, coordinating meetings and travel, assisting with People & Culture tasks, and supporting studio events and internal initiatives. The role requires strong organisational and communication skills and a professional, proactive approach.