Student Administration and Funding Coordinator

endota; Melbourne; On-site; AUD 39,000 - 50,000; Part time

Benefits offered by this job

Discounts on treatments

Free Wellness Portal membership

Rewards program

Wellness activities on campus

Birthday gift

Employee discounts on brands

Job summary

endota Wellness College in Docklands, Melbourne, is seeking a highly organised Student Administrator & Funding Coordinator to support the student journey from enrolment to completion.

You will maintain accurate student records, manage funding and compliance using Wisenet and Moodle, enrol students, apply for USIs/CHESSNs, verify eligibility, and provide timely information to students and staff while delivering exceptional service.

Qualifications

• Experience in student administration or data administration.
• Experience in a Registered Training Organisation (RTO) or the VET sector.
• Knowledge of AVETMISS, VET Student Loans and Skills First reporting requirements.
• Strong data entry skills with high accuracy and attention to detail.
• Excellent written and verbal communication skills.
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.

Responsibilities

• Manage student records throughout the student lifecycle.
• Process student commencements, enrolments and completions.
• Create and manage student profiles in Moodle.
• Enrol students into courses and learning groups.
• Apply for USIs and CHESSNs where required.
• Collect and verify student eligibility evidence.
• Maintain student files and compliance documentation.
• Record assessment results, attendance and course outcomes.
• Issue certificates and Statements of Attainment.
• Support student progression and funding administration.
• Provide administrative support to the Quality & Compliance Manager.
• Assist with compliance audits and reporting requirements.
• Identify and resolve data discrepancies.
• Deliver exceptional service to students and staff.

Skills

Data entry

Attention to detail

Communication

Time management

Independent worker

Tools

Wisenet

Moodle

Job description

Student Administration and Funding Coordinator

endota Wellness College is a well-established, respected and innovative Registered Training Organisation acknowledged as a provider of quality beauty therapy.

endota Wellness College is part of endota which is Australia’s largest network of day spas, renowned for our amazing treatments, products, and down to earth service. With over 20 years in the wellness industry and over 100 spas across Australia and New Zealand and our endota wellness college, our employees feel empowered to dream large and are inspired to use their creativity and work collaboratively.

Our Values are front and centre of everything we do and are the guiding principles of how we work together.

About the role

This is a part time position - Mondays, Tuesdays & Thursdays - 9.00am-5.00pm

We are seeking a highly organised and detail-oriented Student Administrator & Funding Coordinator to play a critical role in supporting the student journey from enrolment through to course completion. In this position, you will be responsible formaintainingaccurate student records, managing funding and compliance requirements, and ensuring both students and staff have access to timely and accurate information. Working within our Student Management System (Wisenet), you will help drive a seamless administrative experience while ensuring compliance with regulatory and funding requirements.

Responsibilities include:

• Manage student records throughout the student lifecycle.


• Process student commencements, enrolments and completions.


• Create and manage student profiles in Moodle.


• Enrol students into courses and learning groups.


• Apply for USIs and CHESSNs where required.


• Collect and verify student eligibility evidence.


• Maintain student files and compliance documentation.


• Record assessment results, attendance and course outcomes.


• Issue certificates and Statements of Attainment.


• Support student progression and funding administration.


• Provide administrative support to the Quality & Compliance Manager.


• Assist with compliance audits and reporting requirements.


• Identify and resolve data discrepancies.


• Deliver exceptional service to students and staff.

Your skills and experience

To be successful in this role, you will bring:

• Previous experience in a student administration or data administration role.


• Experience within a Registered Training Organisation (RTO) or the Vocational Education and Training (VET) sector.


• Knowledge of AVETMISS, VET Student Loans and Skills First reporting requirements.


• Strong data entry skills with a high level of accuracy and attention to detail.


• Excellent written and verbal communication skills.


• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.


• Experience using Student Management Systems, ideally Wisenet.


• Ability to work independently while collaborating effectively with a wider team.


• A proactive approach to problem-solving and continuous improvement.

PriorRTO, VET sector and Wisenet experience will be highly regarded but is not essential.

As an eWC team member, we offer you:

• Discounts on endota treatments and endota products at wholesale prices.


• Free membership to endota Retreat – your online wellness portal of exercise classes, meditation, healthy recipes, daily affirmations and more!


• Reward and recognition for high performance.


• Regular wellness activities held on campus, be pampered by colleagues and enjoy delicious snacks.


• Participate in campus challenges with various prizes of products and vouchers.


• Gift voucher on your birthday and the day off if it falls on a regular workday.


• Receive discounts from some of Australia’s leading brands across health, wellness, fitness, lifestyle and more!


• Work in a beautiful purpose-built environment in the heart of Docklands, close to transport, on-site parking $7.

If you have a passion for beauty and wellness industry and working closely with our students, we want to hear from you.

RTO 88123

Discover more athttps://endotawellnesscollege.edu.au/