Strategic Tenders & Proposals Coordinator | Flexible Work

Georgiou; North Sydney; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Wellbeing leave

Paid parental leave

Georgiou Perks discounts platform

Inclusive facilities and wellbeing

Job summary

Georgiou, NSW Pre-Contracts team in North Sydney, is seeking an experienced Proposals Coordinator to manage live tenders, coordinate inputs from across the business, and assemble non-technical responses into a professional submission.

You'll work with the NSW Proposals Manager, maintain schedules, edit and format documents, and support pre-contracts administration including purchase orders and invoice processing, ensuring accuracy under tight deadlines.

Qualifications

• Experience coordinating proposals or tender submissions in civil construction or infrastructure.
• Strong administration background coordinating documents, information and priorities.
• Ability to edit, proofread, format and refine submission content.
• Proven ability to manage multiple submissions and deadlines.
• Strong written and stakeholder communication skills.
• Proficiency with Microsoft Office for content-heavy documents.
• Certificate III/IV in Business Administration would be advantageous.
• Experience with COINS or similar ERP systems including PO and invoice handling would be advantageous.

Responsibilities

• Coordinate RFT, RFP, EOI, ROI, pre-qualification submissions from setup to lodgement.
• Review client documents, coordinate inputs and keep tender actions on track.
• Prepare submission documents, including non-technical responses, editing and formatting.
• Manage multiple submissions and respond quickly to client updates and RFIs.
• Maintain tender registers, CRM information and staff CVs.
• Work with estimating and pre-contracts teams to keep information flowing.
• Support pre-contracts administration such as consultant work orders and invoices.

Skills

Proposals coordination

Administration background

Document quality control

Deadline management

Stakeholder communication

MS Office proficiency

Education

Certificate III or IV in Business Administration

Tools

COINS

ERP systems

Microsoft Office

Job description

Georgiou, NSW Pre-Contracts team in North Sydney, is seeking an experienced Proposals Coordinator to manage live tenders, coordinate inputs from across the business, and assemble non-technical responses into a professional submission.

You'll work with the NSW Proposals Manager, maintain schedules, edit and format documents, and support pre-contracts administration including purchase orders and invoice processing, ensuring accuracy under tight deadlines.