Proposals Coordinator

Georgiou; North Sydney; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Wellbeing leave

Paid parental leave

Georgiou Perks discounts platform

Inclusive facilities and wellbeing

Job summary

Georgiou, NSW Pre-Contracts team in North Sydney, is seeking an experienced Proposals Coordinator to manage live tenders, coordinate inputs from across the business, and assemble non-technical responses into a professional submission.

You'll work with the NSW Proposals Manager, maintain schedules, edit and format documents, and support pre-contracts administration including purchase orders and invoice processing, ensuring accuracy under tight deadlines.

Qualifications

• Experience coordinating proposals or tender submissions in civil construction or infrastructure.
• Strong administration background coordinating documents, information and priorities.
• Ability to edit, proofread, format and refine submission content.
• Proven ability to manage multiple submissions and deadlines.
• Strong written and stakeholder communication skills.
• Proficiency with Microsoft Office for content-heavy documents.
• Certificate III/IV in Business Administration would be advantageous.
• Experience with COINS or similar ERP systems including PO and invoice handling would be advantageous.

Responsibilities

• Coordinate RFT, RFP, EOI, ROI, pre-qualification submissions from setup to lodgement.
• Review client documents, coordinate inputs and keep tender actions on track.
• Prepare submission documents, including non-technical responses, editing and formatting.
• Manage multiple submissions and respond quickly to client updates and RFIs.
• Maintain tender registers, CRM information and staff CVs.
• Work with estimating and pre-contracts teams to keep information flowing.
• Support pre-contracts administration such as consultant work orders and invoices.

Skills

Proposals coordination

Administration background

Document quality control

Deadline management

Stakeholder communication

MS Office proficiency

Education

Certificate III or IV in Business Administration

Tools

COINS

ERP systems

Microsoft Office

Job description

Georgiou is looking for an experienced Proposals Coordinator to join our NSW Pre-Contracts team in North Sydney.

You'll work across multiple live tenders, coordinating inputs from across the business, preparing non-technical responses and bringing submission documents together for a professional final submission.

It's a varied role where priorities can move quickly. You might be coordinating a major tender or EOI, responding to client updates, following up critical inputs or preparing a submission for final lodgement. You'll need to stay across the detail, keep people and deadlines moving, and know what needs attention next.

About the Role

Reporting to our NSW Proposals Manager, you'll coordinate the flow of information across several live submissions, liaise with internal contributors and clients, prepare non-technical responses and support the coordination, layout and presentation of technical schedules prepared by the wider project team.

You'll also support pre-contracts administration, including purchase orders, work orders and invoice processing where required.

Quality and attention to detail are important in this role, particularly as the Proposals team provides the final review before submission. Strong document control, proofreading, formatting and follow-through will be important when managing multiple deadlines.

Key Responsibilities

• Coordinate RFT, RFP, EOI, ROI, pre-qualification and other tender submissions from set-up through to lodgement.
• Review client documents and submission requirements, coordinate inputs and keep tender actions, meetings and calendars on track.
• Prepare and coordinate submission documents, including non-technical responses, editing, proofreading, formatting, visual presentation and collation, while supporting the layout of technical schedules prepared by subject matter experts.
• Manage multiple submissions at the same time and respond quickly to client updates, RFIs and changing requirements.
• Maintain tender registers, CRM information and tender resources such as project profiles and staff CVs.
• Work closely with the estimating and broader pre-contracts team, supporting contributors and keeping information flowing.
• Support pre-contracts administration such as consultant work orders, purchase orders and invoice processing where required.

Your Skills and Experience

• Demonstrated experience coordinating proposals or tender submissions, with experience in civil construction, infrastructure or a similar project environment highly regarded.
• A proven administration background, with experience coordinating complex documents, information and competing priorities.
• Strong document quality and presentation skills, with the ability to edit, proofread, format and refine submission content.
• Proven ability to manage multiple submissions and competing deadlines, while keeping actions and contributors on track.
• Strong written and stakeholder communication skills, with the confidence to coordinate inputs and follow up contributors across the business.
• Strong Microsoft Office capability, particularly in preparing and managing professional, content-heavy documents.
• A proactive and collaborative approach, with the judgement to prioritise effectively and take ownership while working closely with the wider Pre-Contracts team.
• A Certificate III or IV in Business Administration, or a related discipline, would be advantageous.
• Experience with COINS or similar financial/ERP systems, including purchase order and invoice processing, would also be advantageous.

Why You'll Love Working Here

At Georgiou-now proudly part of STRABAG SE, one of Europe's largest construction technology groups-you'll join a business where local expertise meets global opportunity. For nearly 50 years, we've built Australia's infrastructure and our reputation for being the best people to work with.

With Georgiou's local knowledge and experience and STRABAG's forward-thinking innovation, we're delivering projects that connect communities, develop people, and set new industry benchmarks, all while staying true to the culture and values that make Georgiou unique.

• Build impact that lasts - work on iconic projects shaping Australian communities.
• Grow without limits - access world-class training, mentoring, and career pathways across Australia and STRABAG's global network.
• Flexibility that works for you - enjoy wellbeing leave, paid parental leave, and support to help you stay connected to life beyond work.
• Belong and be supported - inclusive facilities like free hygiene products, parental and prayer rooms, and wellbeing programs.
• A culture that cares - our values of Care, Integrity, and Excellence guide everything we do.
• Reward for your work - competitive packages, annual reviews, and access to the Georgiou Perks discounts platform.

If you enjoy the pace of tenders, take pride in producing high-quality submissions and like bringing people and information together, we'd love to hear from you.

We're Committed to Inclusion

We welcome applicants of all cultures, backgrounds and identities; people with disabilities, members of the LGBTIQ+ community, Aboriginal and Torres Strait Islander peoples, and current or former members of the Australian Defence Force, including veterans and reservists. We are proud to be endorsed by WORK180 as a great place for women to work.