Strategic Project Support Officer

Australian Department of Defence; Canberra; On-site; AUD 100,000 - 112,000; Full time

Job summary

Australian Department of Defence – Russell ACT is seeking an APS 6 Project Support Officer to provide day-to-day project administration, financial management, governance, reporting and records management across the EFFECTS Program.

Based in Russell, ACT, you will work with Navy capability outcomes, collaborate with project managers, engineers, logistics and industry stakeholders, manage competing priorities with strong organisational skills and attention to detail, and contribute to continuous

Qualifications

• Experience in project support, business administration or project management environments.
• Strong organisational skills and the ability to manage multiple priorities.
• Well-developed written communication skills, including preparation of project documentation.
• Sound financial administration skills, including budget reporting and expenditure tracking.
• Excellent attention to detail and accuracy of records and data.
• Strong interpersonal and stakeholder engagement skills.
• Ability to analyse information and provide practical solutions.
• Customer-focused approach with adaptability to evolving priorities.
• Professionalism and integrity in a collaborative team.

Responsibilities

• Providing project and business support services to Project Managers, Product Managers and Integrated Delivery Teams across acquisition and sustainment activities.
• Preparing, coordinating and maintaining project documentation, including briefs, correspondence, reports, schedules, meeting minutes and governance artefacts.
• Assisting with financial management activities, including expenditure tracking, invoice processing, forecasting, budget reporting and financial data reconciliation.
• Supporting procurement and contract administration activities in accordance with Defence policies.
• Maintaining project information, records and data repositories for accuracy and compliance.
• Coordinating meetings, workshops and governance forums, including agendas and action registers.
• Assisting with collection, analysis and reporting of project and program data.
• Supporting management of risks, issues, actions and dependencies through project registers and reporting.
• Contributing to development and continuous improvement of business processes and governance.
• Providing flexible administrative and project support across the EFFECTS Program.

Skills

Project support

Business administration

Financial administration

Governance

Reporting

Records management

Stakeholder coordination

Organisation

Attention to detail

Prioritisation

Job description

Australian Department of Defence – Russell ACT is seeking an APS 6 Project Support Officer to provide day-to-day project administration, financial management, governance, reporting and records management across the EFFECTS Program.

Based in Russell, ACT, you will work with Navy capability outcomes, collaborate with project managers, engineers, logistics and industry stakeholders, manage competing priorities with strong organisational skills and attention to detail, and contribute to continuous