Nulka Assistant Project Manager

Department of Defence; Canberra; On-site; AUD 90,000 - 110,000; Full time

Job summary

Department of Defence is seeking an APS 6 Project Support Officer to enable effective program delivery across the EFFECTS Program from Russell, ACT. You will provide day-to-day project administration, financial management, governance, reporting, records management and stakeholder coordination activities.

You will collaborate with project, commercial, engineering, logistics and industry stakeholders to ensure activities align with Defence governance requirements and deliverables while managing

Qualifications

• Experience in project support, business administration or project management environments.
• Strong organisational skills and the ability to manage multiple priorities while delivering quality outcomes within agreed timeframes.
• Well-developed written communication skills, including the ability to prepare and maintain project documentation, briefs, reports and governance artefacts.
• Sound financial administration skills, including experience supporting budget management, expenditure tracking and financial reporting activities.
• Excellent attention to detail and a commitment to maintaining accurate records and data.
• Strong interpersonal and stakeholder engagement skills, with the ability to build productive working relationships across a diverse workforce.
• The ability to analyse information, solve problems and identify practical solutions to support business outcomes.
• A flexible, adaptable and customer-focused approach, with a willingness to support team priorities as they evolve.
• Professionalism, integrity and a positive attitude that contributes to a collaborative, respectful and high-performing team culture.]
• job_responsibilities_description for phase 2

Responsibilities

• Provide project and business support services to Project Managers, Product Managers and Integrated Delivery Teams across acquisition and sustainment activities.
• Prepare, coordinate and maintain project documentation, including briefs, correspondence, reports, schedules, meeting minutes, governance artefacts and presentation material.
• Assist with financial management activities, including expenditure tracking, invoice processing, forecasting, budget reporting and financial data reconciliation.
• Support procurement and contract administration activities in accordance with Defence policies and procedures.
• Maintain project information, records and data repositories to ensure documentation is accurate, current and compliant with Defence record-keeping requirements.
• Coordinate meetings, workshops and governance forums, including the preparation of agendas, papers, action registers and records of decisions.
• Assist with the collection, analysis and reporting of project and program data to support informed decision-making.
• Support the management of risks, issues, actions and dependencies through the maintenance of project registers and reporting products.
• Contribute to the development and continuous improvement of business processes, governance arrangements and administrative practices.
• Provide flexible administrative and project support across the EFFECTS Program in response to changing priorities and business needs.

Skills

Project support

Administration

Financial management

Governance

Stakeholder coordination

Documentation

Procurement

Records management

Risk & issue management

Job description

As the APS 6 Project Support Officer, you will play a key role in enabling effective program delivery by providing day-to-day support across project administration, financial management, governance, reporting, records management and stakeholder coordination activities.

You will work collaboratively with project, commercial, engineering, logistics and industry stakeholders to ensure program activities are delivered efficiently and in accordance with Defence governance requirements.

This role requires strong organisational skills, sound judgement, attention to detail and the ability to manage competing priorities within a dynamic and complex environment.

This position is based at Russell, ACT, supporting Navy capability outcomes across the broader EFFECTS Program.

This will entail:

• Providing project and business support services to Project Managers, Product Managers and Integrated Delivery Teams across acquisition and sustainment activities.
• Preparing, coordinating and maintaining project documentation, including briefs, correspondence, reports, schedules, meeting minutes, governance artefacts and presentation material.
• Assisting with financial management activities, including expenditure tracking, invoice processing, forecasting, budget reporting and financial data reconciliation.
• Supporting procurement and contract administration activities in accordance with Defence policies and procedures.
• Maintaining project information, records and data repositories to ensure documentation is accurate, current and compliant with Defence record-keeping requirements.
• Coordinating meetings, workshops and governance forums, including the preparation of agendas, papers, action registers and records of decisions.
• Assisting with the collection, analysis and reporting of project and program data to support informed decision-making.
• Supporting the management of risks, issues, actions and dependencies through the maintenance of project registers and reporting products.
• Contributing to the development and continuous improvement of business processes, governance arrangements and administrative practices.
• Providing flexible administrative and project support across the EFFECTS Program in response to changing priorities and business needs.

About our Team

EWIS Maritime SPO manages multiple Electronic Warfare systems across both surface and sub surface fleets, including the Nulka Decoy Product and a range of Sensors and Electronic Attack systems in both acquisition and sustainment phases. The SPO delivers capabilities to both the Australian Defence Force and the United States, with Nulka being one of the highest priority and highest tempo products in the organisation.

This position forms part of the geographically dispersed EFFECTS Integrated Delivery Team, working closely with APS staff, military personnel and contractors to ensure supported Electronic Warfare capabilities are delivered in accordance with operational and compliance requirements, budget and service agreements.

You will be joining a high tempo, high performing team with a strong culture of collaboration, inclusion and professional excellence. We are a close working, supportive team who operate in a high tempo environment, and we value people who work collaboratively, communicate openly and contribute to a positive and inclusive team culture. We take pride in our professionalism, adaptability and commitment to delivering capability, and we are looking for someone who shares these values and is motivated to be part of an exceptional team.

The successful candidate can expect to be challenged and supported in a strategically important capability environment, with scope for professional development and career progression for individuals who demonstrate strong performance, initiative and commitment.

Our Ideal Candidate

To be successful in this role, you will be an organised and proactive professional who can work independently while contributing effectively within a collaborative team environment. You will be comfortable engaging with a diverse range of stakeholders, understanding business needs and providing practical support to achieve project and program outcomes.

The successful candidate will demonstrate:

• Experience in project support, business administration or project management environments.
• Strong organisational skills and the ability to manage multiple priorities while delivering quality outcomes within agreed timeframes.
• Well-developed written communication skills, including the ability to prepare and maintain project documentation, briefs, reports and governance artefacts.
• Sound financial administration skills, including experience supporting budget management, expenditure tracking and financial reporting activities.
• Excellent attention to detail and a commitment to maintaining accurate records and data.
• Strong interpersonal and stakeholder engagement skills, with the ability to build productive working relationships across a diverse workforce.
• The ability to analyse information, solve problems and identify practical solutions to support business outcomes.
• A flexible, adaptable and customer-focused approach, with a willingness to support team priorities as they evolve.
• Professionalism, integrity and a positive attitude that contributes to a collaborative, respectful and high-performing team culture.

Security Clearance

Applicants must be able to obtain and maintain a security clearance at “Negative Vetting Level 2”.

The key duties of the position include:

As the APS 6 Project Support Officer, you will play a key role in enabling effective program delivery by providing day-to-day support across project administration, financial management, governance, reporting, records management and stakeholder coordination activities.

You will work collaboratively with project, commercial, engineering, logistics and industry stakeholders to ensure program activities are delivered efficiently and in accordance with Defence governance requirements.

This role requires strong organisational skills, sound judgement, attention to detail and the ability to manage competing priorities within a dynamic and complex environment.

This position is based at Russell, ACT, supporting Navy capability outcomes across the broader EFFECTS Program.

This will entail:

• Providing project and business support services to Project Managers, Product Managers and Integrated Delivery Teams across acquisition and sustainment activities.
• Preparing, coordinating and maintaining project documentation, including briefs, correspondence, reports, schedules, meeting minutes, governance artefacts and presentation material.
• Assisting with financial management activities, including expenditure tracking, invoice processing, forecasting, budget reporting and financial data reconciliation.
• Supporting procurement and contract administration activities in accordance with Defence policies and procedures.
• Maintaining project information, records and data repositories to ensure documentation is accurate, current and compliant with Defence record-keeping requirements.
• Coordinating meetings, workshops and governance forums, including the preparation of agendas, papers, action registers and records of decisions.
• Assisting with the collection, analysis and reporting of project and program data to support informed decision-making.
• Supporting the management of risks, issues, actions and dependencies through the maintenance of project registers and reporting products.
• Contributing to the development and continuous improvement of business processes, governance arrangements and administrative practices.
• Providing flexible administrative and project support across the EFFECTS Program in response to changing priorities and business needs.

About our Team

EWIS Maritime SPO manages multiple Electronic Warfare systems across both surface and sub surface fleets, including the Nulka Decoy Product and a range of Sensors and Electronic Attack systems in both acquisition and sustainment phases. The SPO delivers capabilities to both the Australian Defence Force and the United States, with Nulka being one of the highest priority and highest tempo products in the organisation.

This position forms part of the geographically dispersed EFFECTS Integrated Delivery Team, working closely with APS staff, military personnel and contractors to ensure supported Electronic Warfare capabilities are delivered in accordance with operational and compliance requirements, budget and service agreements.

You will be joining a high tempo, high performing team with a strong culture of collaboration, inclusion and professional excellence. We are a close working, supportive team who operate in a high tempo environment, and we value people who work collaboratively, communicate openly and contribute to a positive and inclusive team culture. We take pride in our professionalism, adaptability and commitment to delivering capability, and we are looking for someone who shares these values and is motivated to be part of an exceptional team.

The successful candidate can expect to be challenged and supported in a strategically important capability environment, with scope for professional development and career progression for individuals who demonstrate strong performance, initiative and commitment.

Our Ideal Candidate

To be successful in this role, you will be an organised and proactive professional who can work independently while contributing effectively within a collaborative team environment. You will be comfortable engaging with a diverse range of stakeholders, understanding business needs and providing practical support to achieve project and program outcomes.

The successful candidate will demonstrate:

• Experience in project support, business administration or project management environments.
• Strong organisational skills and the ability to manage multiple priorities while delivering quality outcomes within agreed timeframes.
• Well-developed written communication skills, including the ability to prepare and maintain project documentation, briefs, reports and governance artefacts.
• Sound financial administration skills, including experience supporting budget management, expenditure tracking and financial reporting activities.
• Excellent attention to detail and a commitment to maintaining accurate records and data.
• Strong interpersonal and stakeholder engagement skills, with the ability to build productive working relationships across a diverse workforce.
• The ability to analyse information, solve problems and identify practical solutions to support business outcomes.
• A flexible, adaptable and customer-focused approach, with a willingness to support team priorities as they evolve.
• Professionalism, integrity and a positive attitude that contributes to a collaborative, respectful and high-performing team culture.

Eligibility

Security Clearance

Applicants must be able to obtain and maintain a security clearance at “Negative Vetting Level 2”.

Getting to know the Department of Defence

The Department of Defence employs around 18,000 Australian Public Service (APS) employees. Defence APS employees work in a wide variety of critical roles, Australia wide, enabling our three services Navy, Army and Air Force, to do their job. Defence has a range of Australian Public Service (APS) career opportunities that offer interesting, challenging, and unique work. Our workforce includes administrative support, accountants, intelligence analysts, engineers, policy advisors, graphic designers, lawyers, social workers, IT specialists and contract managers to name a few. We offer a rewarding career that includes professional development, work-life balance, recognition, a flexible and supportive work environment and a diverse workforce. To find out more about a career with Defence please visit https://www.defence.gov.au/jobs-careers