Project Officer

Department of Defence; City of Melbourne; On-site; AUD 90,000 - 110,000; Full time

Job summary

The Department of Defence is seeking an APS 6 Project Support Officer to provide complex project support under broad direction, applying policy, legislation and Defence requirements to deliver outcomes.

You will manage schedules and budgets, produce artefacts and reports, exercise initiative to improve delivery, coach team members, liaise with stakeholders, and contribute to strategic planning and policy development while maintaining professional development.

Qualifications

• Experience applying project management practices and methodologies.
• Ability to work within established processes while seeking improvements.
• Diverse background including non-Defence experience is valuable.

Responsibilities

• Produce and manage project schedules and timelines.
• Oversee budgets, financial reporting and artefacts delivery.
• Provide detailed project technical, professional and policy advice.
• Identify, track and resolve project issues and risks.
• Engage with stakeholders to understand needs and expectations.

Skills

Project management

Stakeholder engagement

Policy advice

Team coaching

Budgeting

Scheduling

Job description

Within the Project Control function an APS 6 Project Support Officer is accountable under broad direction to perform and achieve complex project work within an integrated workforce. They are accountable to ensure they have knowledge of and compliance with legislative frameworks, government decision-making and Defence’s mission and policy requirements.

An APS 6 Project Support Officer will work independently with the opportunity for reasonable autonomy and accountability for the achievement of outcomes of their work. They will exercise both initiative and judgement in the interpretation of policy and in the application of practices and procedures. They will provide detailed project technical, professional and policy advice in relation to complex work and contribute to strategic planning, program and project management and policy development.

An APS 6 Project Support Officer may be a team coach or lead a team and be accountable to set work priorities and manage workflows. They are expected to be capable of building team capability through coaching, feedback and developing the quality of work undertaken by others within a work unit. They may exercise the associated people and financial responsibilities to achieve work unit outcomes.

APS 6 Project Support Officer will have considerable level of stakeholder engagement and will liaise with stakeholders in relation to complex issues. They will be required to identify, anticipate and respond to stakeholders’ needs and expectations to achieve work unit and Defence outcomes. They will be accountable to contribute towards ongoing self-improvement and professional development.

About our Team

Enterprise Systems Division (ESD) within the Digital Delivery Group delivers a modern, secure, sustainable and scalable information environment for Defence. The Division enables current and future military and business operations through program and project management.

The Division’s vision is for a strategic and innovative workplace, where we create a positive, professional, high performing and inclusive workforce. Our focus is on achieving results, delivering quality products and how we do this, particularly in terms of building professional reputation through how we work as a team and with others.

DDG is shaping the Defence ICT of the future moving from no longer delivering orphan point in time solutions to focusing on building an ecosystem of interoperable platforms. By adopting modern architecture and platforms that are scalable, reliable, performant and secure, we will meet the demand of our integrated Defence force to be ready to fight and win in the digital age.

Our Ideal Candidate

The ideal candidate will have a diverse range of experience and backgrounds in supporting project teams to success, including people who have gained their experience outside Defence and Government.

Successful candidates will clearly demonstrate their ability to apply project management practices and methodologies to deliver quality outcomes. The scale and complexity of these projects often translates to a need for business operating model changes.

Successful candidates will be comfortable working with established processes and procedures, while looking for innovative ways to improve the efficiency and effectiveness of delivery.

An APS 6 Project Support Officer will be able to operate under broad direction with independence to think critically, analyse, solve very complex or sensitive problems, and make decisions that are based on professional judgement, evaluating evidence and risks in the context of a complex and changing environment.

They may be responsible for managing a range of program/project activities including the production, delivery and management of project schedules, budgets, reporting requirements, delivery of project artefacts and the identification and resolution of issues.

Eligibility

Security Clearance: Applicants must be able to obtain and maintain a security clearance at “Negative Vetting Level 1”.

Getting to know the Department of Defence

The Department of Defence employs around 18,000 Australian Public Service (APS) employees. Defence APS employees work in a wide variety of critical roles, Australia wide, enabling our three services Navy, Army and Air Force, to do their job. Defence has a range of Australian Public Service (APS) career opportunities that offer interesting, challenging, and unique work. Our workforce includes administrative support, accountants, intelligence analysts, engineers, policy advisors, graphic designers, lawyers, social workers, IT specialists and contract managers to name a few. We offer a rewarding career that includes professional development, work-life balance, recognition, a flexible and supportive work environment and a diverse workforce. To find out more about a career with Defence please visit https://www.defence.gov.au/jobs-careers

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