Defence Programs Project Support Officer (APS6)

Department of Defence; Canberra; On-site; AUD 90,000 - 110,000; Full time

Job summary

Department of Defence is seeking an APS 6 Project Support Officer to enable effective program delivery across the EFFECTS Program from Russell, ACT. You will provide day-to-day project administration, financial management, governance, reporting, records management and stakeholder coordination activities.

You will collaborate with project, commercial, engineering, logistics and industry stakeholders to ensure activities align with Defence governance requirements and deliverables while managing

Qualifications

• Experience in project support, business administration or project management environments.
• Strong organisational skills and the ability to manage multiple priorities while delivering quality outcomes within agreed timeframes.
• Well-developed written communication skills, including the ability to prepare and maintain project documentation, briefs, reports and governance artefacts.
• Sound financial administration skills, including experience supporting budget management, expenditure tracking and financial reporting activities.
• Excellent attention to detail and a commitment to maintaining accurate records and data.
• Strong interpersonal and stakeholder engagement skills, with the ability to build productive working relationships across a diverse workforce.
• The ability to analyse information, solve problems and identify practical solutions to support business outcomes.
• A flexible, adaptable and customer-focused approach, with a willingness to support team priorities as they evolve.
• Professionalism, integrity and a positive attitude that contributes to a collaborative, respectful and high-performing team culture.]
• job_responsibilities_description for phase 2

Responsibilities

• Provide project and business support services to Project Managers, Product Managers and Integrated Delivery Teams across acquisition and sustainment activities.
• Prepare, coordinate and maintain project documentation, including briefs, correspondence, reports, schedules, meeting minutes, governance artefacts and presentation material.
• Assist with financial management activities, including expenditure tracking, invoice processing, forecasting, budget reporting and financial data reconciliation.
• Support procurement and contract administration activities in accordance with Defence policies and procedures.
• Maintain project information, records and data repositories to ensure documentation is accurate, current and compliant with Defence record-keeping requirements.
• Coordinate meetings, workshops and governance forums, including the preparation of agendas, papers, action registers and records of decisions.
• Assist with the collection, analysis and reporting of project and program data to support informed decision-making.
• Support the management of risks, issues, actions and dependencies through the maintenance of project registers and reporting products.
• Contribute to the development and continuous improvement of business processes, governance arrangements and administrative practices.
• Provide flexible administrative and project support across the EFFECTS Program in response to changing priorities and business needs.

Skills

Project support

Administration

Financial management

Governance

Stakeholder coordination

Documentation

Procurement

Records management

Risk & issue management

Job description

Department of Defence is seeking an APS 6 Project Support Officer to enable effective program delivery across the EFFECTS Program from Russell, ACT. You will provide day-to-day project administration, financial management, governance, reporting, records management and stakeholder coordination activities.

You will collaborate with project, commercial, engineering, logistics and industry stakeholders to ensure activities align with Defence governance requirements and deliverables while managing