Project Support Officers

Paxus - Technology + Digital Talent; Canberra; On-site; AUD 70,000 - 90,000; Full time

Job summary

Paxus - Technology + Digital Talent is seeking two Project Support Officers in Canberra to help ensure smooth delivery of a major defence ICT program. You will manage project data, assist with documentation and stakeholder engagement, and support coordination across teams.

The role requires strong organisational skills, PMO experience, and the ability to work with security and confidentiality requirements. An NV1 clearance or ability to obtain one is preferred.

Qualifications

• Experience supporting project teams or PMOs.
• Strong organisational and administrative skills.
• Ability to manage databases, document control and records.
• Excellent communication, including reports, briefs and presentations.
• Coordinate meetings, workshops and stakeholder engagements.
• Track and monitor project activities and follow-up actions.
• Experience maintaining workforce/resource databases.
• Ability to work with security processes and confidentiality requirements.
• NV1 security clearance or ability to obtain one.
• Prior defence or government project experience is desirable.
• Onboarding/offboarding experience and familiarity with defence information management standards are advantageous.

Responsibilities

• Maintain accurate project databases and documentation.
• Assist with documentation and stakeholder engagement.
• Support overall program success and coordination.
• Coordinate meetings, workshops and stakeholder engagements.
• Monitor project activities and follow-up actions.

Skills

Organisational skills

PMO experience

Database management

Document control

Records management

Report writing

Presentations

Stakeholder coordination

Project tracking

Resource databases

NV1 clearance

Onboarding

Defence standards

Project tools

Defence environment

Education

Bachelor's degree in Business Administration or related field

Tools

Project administration tools

Job description

Are you organised, detail-oriented, and passionate about supporting critical government projects? We are seeking two dedicated Project Support Officers to join a high-profile defence project that is vital to Australia’s national security. This is an exciting opportunity to contribute to innovative ICT, facilities management, and workforce coordination for a transformative initiative.

About the Role

As a Project Support Officer, you will play a key role in ensuring the smooth delivery of services for a significant defence program focused on enhancing Australia’s capabilities in intelligence, surveillance, and reconnaissance. Your organisational skills will be instrumental in maintaining accurate project databases, assisting with documentation and stakeholder engagement, and supporting the overall success of this critical endeavour. This is your chance to work at the forefront of national security and technological innovation.

What You Will Need

• Strong organisational and administrative skills
• Experience supporting project teams or PMOs
• Proven ability to manage databases, document control, and records
• Excellent communication skills, including preparing reports, briefs, and presentations
• Ability to coordinate meetings, workshops, and stakeholder engagements
• Skills in tracking and monitoring project activities and follow-up actions
• Experience maintaining workforce or resource databases
• Ability to work with security processes and confidentiality requirements
• NV1 security clearance or ability to obtain one
• Prior experience supporting defence or government projects is desirable

Additional Nice-to-Have Skills

• Experience in onboarding and offboarding personnel
• Familiarity with defence information management standards
• Proficiency in project administration tools and systems
• Previous experience in a defence or security environment

Preferred Education and Experience

• Tertiary qualification in Business Administration, Project Management, or a related field
• Minimum two years supporting project management or coordination roles
• Experience working within defence or government organisations is highly regarded

Other Requirements

• Ability to obtain NV1 security clearance
• Flexible location within Canberra preferred; other locations considered upon request
• Commitment to the project duration until August 2027, with possible extensions

Paxus values diversity and welcomes applications from Indigenous Australians, people from diverse cultural and linguistic backgrounds and people living with a disability. If you require an adjustment to the recruitment process, including the application form in an alternate format, please contact me on the above contact details.