Strategic Programs Coordinator

AI Talent; Sydney; On-site; AUD 70,000 - 120,000; Full time

Benefits offered by this job

Professional development support

Flexible work arrangements

Job summary

AI Talent in Sydney, Australia is seeking a detail-oriented Program/Project Administrator to support program and project delivery. You will coordinate activities, track progress, and ensure precise documentation and communication across initiatives.

The ideal candidate brings strong analytical capabilities, excellent communication, and the ability to manage competing priorities in a fast-paced environment. A proactive professional who thrives on keeping complex initiatives on track will excel in

Qualifications

• Qualification in business administration, project management, or a related discipline.
• Experience in a program or project administration role within corporate, government, or professional services environments.
• Proficiency with Microsoft Office and PM tools (MS Project, Asana) for reporting.
• Strong data analysis and ability to present findings to varied audiences including senior management.
• Excellent written and verbal communication skills.
• Highly developed organisational skills with ability to manage multiple priorities.
• Sound understanding of project management principles and their practical application.
• Ability to work autonomously and in cross-functional teams.
• Strong attention to detail and reporting accuracy.

Responsibilities

• Provide high-level administrative support across multiple programs and projects, ensuring coordination with organisational objectives.
• Advise senior management on emerging matters, prepare briefing materials, and follow through on decisions.
• Prepare, review and distribute submissions, reports and correspondence for program activities with accuracy.
• Collect, organise and analyse data for ongoing projects and report milestones and outcomes to stakeholders.
• Oversee contractors and external service providers, track deliverables and report variations to work orders.
• Maintain and update project documentation including schedules, risk registers and status reports.
• Coordinate meetings, workshops and project-related events, including agendas and minute-taking.
• Liaise with internal teams and external partners to ensure timely communication of project information.
• Review arrangements for office accommodation and workspace requirements.
• Support budget administration by tracking expenditure and processing invoices.
• Assist in developing and improving administrative systems and templates.
• Ensure compliance with policies, procedures and governance across administration activities.

Skills

MS Office proficiency

Data analysis

Communication skills

Project administration experience

Education

Business Administration / PM qualification

Tools

MS Project

Asana

Job description

AI Talent in Sydney, Australia is seeking a detail-oriented Program/Project Administrator to support program and project delivery. You will coordinate activities, track progress, and ensure precise documentation and communication across initiatives.

The ideal candidate brings strong analytical capabilities, excellent communication, and the ability to manage competing priorities in a fast-paced environment. A proactive professional who thrives on keeping complex initiatives on track will excel in