Strategic Executive Assistant to the Leadership Team

Peninsula Grammar School; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

Peninsula Grammar School is seeking a highly organised Professional Assistant to the Executive Team to provide executive and administrative support to the Chief Operating Officer, Chief Financial Officer and Director of Teaching and Learning.

In this full-time role you will coordinate calendars, prepare correspondence and governance materials, manage confidential information and support school projects and events with discretion and strong communication across the school community.

Qualifications

• Experience providing executive, administrative or operational support to senior leaders.
• Excellent organisational skills and the ability to manage competing priorities and deadlines.
• Strong interpersonal skills and the ability to build positive relationships with a wide range of stakeholders.
• Excellent written communication skills and attention to detail.
• Sound judgement, professionalism and the ability to handle confidential information with discretion.
• Experience in governance, finance or committee administration will be highly regarded.
• Experience within a school or educational environment will be advantageous.

Responsibilities

• Managing executive calendars, meetings, appointments and administrative priorities.
• Acting as a key point of contact for internal and external stakeholders.
• Preparing and coordinating correspondence, reports, presentations and executive documentation.
• Supporting governance and committee administration, including agendas, papers and minutes.
• Coordinating operational, finance and teaching and learning administration activities.
• Supporting projects, timelines and action tracking across Executive portfolios.
• Managing confidential information and records with professionalism and discretion.
• Assisting with stakeholder communications, publications and School documentation.
• Supporting professional learning, School events and other Executive initiatives.
• Contributing to continuous improvement of administrative systems and processes.

Skills

Executive support

Organisational skills

Interpersonal skills

Written communication

Discretion

Stakeholder management

Tools

Microsoft Office

Job description

Peninsula Grammar School is seeking a highly organised Professional Assistant to the Executive Team to provide executive and administrative support to the Chief Operating Officer, Chief Financial Officer and Director of Teaching and Learning.

In this full-time role you will coordinate calendars, prepare correspondence and governance materials, manage confidential information and support school projects and events with discretion and strong communication across the school community.