Strategic Executive Assistant to Head of Secondary

Maitland Christian School; Newcastle-Maitland; On-site; AUD 65,000 - 95,000; Full time

Job summary

Maitland Christian School in NSW seeks an experienced Executive Assistant to the Head of Secondary to provide high-level administrative and executive support within our Secondary School. You will help coordinate calendars, communications, events and day-to-day activities in a Christ-centred environment.

The role requires exceptional communication, discretion and the ability to work independently and within a collaborative team, supporting compliance and reporting across the school.

Qualifications

• Experience in an Executive Assistant, administration, office management or similar role.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft 365 and confidence with contemporary technology/AI tools.

Responsibilities

• Provide executive-level administrative support to the Head of Secondary.
• Manage calendars, appointments, meetings and correspondence.
• Prepare reports, presentations, agendas, minutes and other documentation.
• Act as a key point of contact for staff, students, parents and the wider school community.
• Coordinate Secondary School events, meetings and information sessions.
• Maintain accurate records and confidential documentation.
• Support operational, compliance and reporting requirements.
• Coordinate administrative processes and projects supporting the Secondary School.

Skills

Executive support

Organisational skills

Communication skills

Confidentiality

Interpersonal skills

Independent work

Continuous learning

Microsoft 365

AI-enabled tools

Christian faith

Tools

Microsoft 365

AI-enabled tools

Job description

Maitland Christian School in NSW seeks an experienced Executive Assistant to the Head of Secondary to provide high-level administrative and executive support within our Secondary School. You will help coordinate calendars, communications, events and day-to-day activities in a Christ-centred environment.

The role requires exceptional communication, discretion and the ability to work independently and within a collaborative team, supporting compliance and reporting across the school.