Professional Assistant to the Executive

Peninsula Grammar School; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

Peninsula Grammar School is seeking a highly organised Professional Assistant to the Executive Team to provide executive and administrative support to the Chief Operating Officer, Chief Financial Officer and Director of Teaching and Learning.

In this full-time role you will coordinate calendars, prepare correspondence and governance materials, manage confidential information and support school projects and events with discretion and strong communication across the school community.

Qualifications

• Experience providing executive, administrative or operational support to senior leaders.
• Excellent organisational skills and the ability to manage competing priorities and deadlines.
• Strong interpersonal skills and the ability to build positive relationships with a wide range of stakeholders.
• Excellent written communication skills and attention to detail.
• Sound judgement, professionalism and the ability to handle confidential information with discretion.
• Experience in governance, finance or committee administration will be highly regarded.
• Experience within a school or educational environment will be advantageous.

Responsibilities

• Managing executive calendars, meetings, appointments and administrative priorities.
• Acting as a key point of contact for internal and external stakeholders.
• Preparing and coordinating correspondence, reports, presentations and executive documentation.
• Supporting governance and committee administration, including agendas, papers and minutes.
• Coordinating operational, finance and teaching and learning administration activities.
• Supporting projects, timelines and action tracking across Executive portfolios.
• Managing confidential information and records with professionalism and discretion.
• Assisting with stakeholder communications, publications and School documentation.
• Supporting professional learning, School events and other Executive initiatives.
• Contributing to continuous improvement of administrative systems and processes.

Skills

Executive support

Organisational skills

Interpersonal skills

Written communication

Discretion

Stakeholder management

Tools

Microsoft Office

Job description

Peninsula Grammar is a K-12 coeducational school of excellence, located on the Mornington Peninsula, renowned for its academic achievements and extensive co-curricular program. In caring for students and their learning, we encourage them to unleash greatness both at school and beyond. Peninsula Grammar values the inherent uniqueness of every individual and fosters the pursuit of excellence in each child.

The Role

We are seeking a highly organised and proactive Professional Assistant to the Executive Team to join Peninsula Grammar.

Supporting the Chief Operating Officer, Chief Financial Officer and Director of Teaching and Learning, this role provides high-quality executive and administrative support across a range of strategic and operational priorities. Working closely with the Executive Team, you will coordinate executive administration, stakeholder communications and governance activities while supporting the day-to-day operations of the School. This is a varied role that requires initiative, discretion and the ability to build positive relationships across the School community.This is a full-time appointment, with commencement as soon as possible.

Key responsibilities include:

• Managing executive calendars, meetings, appointments and administrative priorities
• Acting as a key point of contact for internal and external stakeholders
• Preparing and coordinating correspondence, reports, presentations and executive documentation
• Supporting governance and committee administration, including agendas, papers and minutes
• Coordinating operational, finance and teaching and learning administration activities
• Supporting projects, timelines and action tracking across Executive portfolios
• Managing confidential information and records with professionalism and discretion
• Assisting with stakeholder communications, publications and School documentation
• Supporting professional learning, School events and other Executive initiatives
• Contributing to continuous improvement of administrative systems and processes

About You

To be successful in this role, you will bring:

• Demonstrated experience providing executive, administrative or operational support to senior leaders
• Exceptional organisational skills with the ability to manage competing priorities and deadlines
• Strong interpersonal skills and the ability to build positive relationships with a wide range of stakeholders
• Excellent written communication skills and attention to detail
• Sound judgement, professionalism and the ability to handle confidential information with discretion
• Strong administrative and problem-solving skills
• Advanced proficiency in Microsoft Office and confidence learning new systems and technologies
• A collaborative and service-oriented approach
• Experience in governance, finance, education or committee administration will be highly regarded
• Experience within a school or educational environment will be advantageous

Applications close Friday 20th November. As applications will be reviewed upon submission, interested candidates are encouraged to apply early.

Peninsula Grammar is a Child Safe School.
All staff are required to uphold the School's Child Safety and Wellbeing Policy and Child Safe Code of Conduct.
All people employed by the School must be eligible to work in Australia.