Executive Assistant

i2 Management Pty Ltd; City of Melbourne; On-site; AUD 65,000 - 95,000; Full time

Job summary

i2 Management Pty Ltd is seeking a dynamic Executive Assistant to support the leadership team, blending traditional admin tasks with sales support and client relationship work.

The role requires coordinating calendars, preparing sales materials and coordinating between clients, sales and delivery teams in a fast-paced technology environment.

Qualifications

• Proven experience as an Executive Assistant with exposure to sales support functions.
• Familiarity with sales processes and terminology within the technology industry.
• Tech-savvy with proficiency in Microsoft Office Suite
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced tech environment.

Responsibilities

• Coordinate executive calendars, aligning with sales priorities and customer engagement activities.
• Schedule appointments, client meetings, and internal discussions with a focus on sales-related tasks.
• Manage executive email correspondence, prioritizing sales-related communications.
• Draft, edit, and proofread sales-related documents, presentations, and proposals.
• Prepare agendas and materials for sales-focused meetings.
• Attend meetings, record minutes, and follow up on action items related to sales initiatives.
• Assist in the coordination of meetings, including preparation of sales and client materials and follow-up activities.
• Collaborate with the sales and technology teams to compile relevant content for executive review.
• Organize and manage information, maintaining detailed records for future reference.
• Handle sensitive client information with discretion and confidentiality.
• Support sales-driven projects by coordinating tasks, tracking progress, and ensuring deadlines are met.
• Act as a liaison between the client opportunities, sales team and technical delivery team, ensuring seamless communication and alignment of goals.

Skills

Executive support

Sales support

Client relations

Microsoft Office

Communication

Organizational skills

Tools

Microsoft Office Suite

Job description

We are seeking a dynamic and resourceful individual to provide vital support to our executive leadership team. This multifaceted role involves not only traditional administrative responsibilities but also includes aspects of sales support and client relationship management. The ideal candidate will be a tech-savvy professional with excellent organizational skills, capable of navigating both administrative and sales-oriented tasks seamlessly.

Client & Team Management:

Coordinate executive calendars, aligning with sales priorities and customer engagement activities.

Schedule appointments, client meetings, and internal discussions with a focus on optimizing the executive's time for sales-related tasks.

Manage executive email correspondence, prioritizing sales-related communications.

Draft, edit, and proofread sales-related documents, presentations, and proposals.

Prepare agendas and materials for sales-focused meetings.

Attend meetings, record minutes, and follow up on action items related to sales initiatives.

Assist in the coordination of meetings, including preparation of sales and client materials and follow-up activities.

Collaborate with the sales and technology teams to compile relevant content for executive review.

Organize and manage information, maintaining detailed records for future reference.

Handle sensitive client information with discretion and confidentiality.

Support sales-driven projects by coordinating tasks, tracking progress, and ensuring deadlines are met.

Act as a liaison between the client opportunities, sales team and technical delivery team, ensuring seamless communication and alignment of goals.

Key attributes:

Proven experience as an Executive Assistant with exposure to sales support functions.

Familiarity with sales processes and terminology within the technology industry.

Tech-savvy with proficiency in Microsoft Office Suite

Strong written and verbal communication skills.

Ability to work independently and collaboratively in a fast-paced tech environment.