Executive Team Assistant to Leadership Group

APA Group; City of Melbourne; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Flexible working arrangements

Parental leave (18 weeks)

Wellbeing initiatives

Job summary

APA Group is seeking a proactive Team Assistant to provide comprehensive administrative support to the Leadership Team within our Legal, Governance and Regulatory division. The role supports five General Managers, including the Company Secretary, and is fast-paced and highly operational.

You will coordinate calendars, travel, onboarding, and secretariat tasks while leveraging Microsoft 365 and ERP/workflow systems to keep information organized and day-to-day operations running smoothly.

Qualifications

• Demonstrated experience in an administrative support role within a corporate environment.
• Experience supporting multiple leaders and managing competing priorities.
• Experience processing purchase orders, invoices and expense claims.
• Familiarity with finance/ERP/workflow systems to support day-to-day operations.

Responsibilities

• Manage calendars, meetings and travel arrangements for five General Managers.
• Process purchase orders, invoices and expense claims including receipting.
• Coordinate periodic team events and offsites.
• Maintain accurate records and documentation.

Skills

Organised

Proactive

Microsoft 365

Stakeholder management

Tools

Workday

Job description

APA Group is seeking a proactive Team Assistant to provide comprehensive administrative support to the Leadership Team within our Legal, Governance and Regulatory division. The role supports five General Managers, including the Company Secretary, and is fast-paced and highly operational.

You will coordinate calendars, travel, onboarding, and secretariat tasks while leveraging Microsoft 365 and ERP/workflow systems to keep information organized and day-to-day operations running smoothly.