Strategic Executive Assistant to Leadership Team

Brisbane Catholic Education; Brisbane; On-site; AUD 107,000 - 119,000; Full time

Benefits offered by this job

Career development

Flexible work arrangements

AI tools & training

Salary packaging

Wellness programs

Employee assistance program

Fitness Passport

Job summary

Brisbane Catholic Education Office in Woolloongabba is seeking an experienced Senior Executive Assistant to provide high-level support to the Policy and Performance Executive and the wider Leadership Team. This pivotal role will help coordinate priorities, streamline executive workflows and ensure discreet handling of sensitive matters.

Based in Brisbane, you will manage complex diaries, draft responses, prepare briefing papers and reports, and coordinate committee actions, audits and project

Qualifications

• Experience providing high-level executive support within a large, complex organisation.
• Exceptional organisational skills with the ability to manage competing priorities.
• Discretion handling confidential, high-priority matters.
• Strong written communication; ability to prepare polished briefing papers, reports and presentations.
• Proactive, solutions-focused approach with the ability to anticipate needs and follow through.
• Strong relationship-building skills with senior leaders and diverse stakeholders.
• Advanced proficiency in MS Word, PowerPoint, Excel and Outlook.

Responsibilities

• Act as the primary point of contact for the Policy and Performance Executive and Leadership Team, managing requests with discretion and professionalism
• Manage complex diaries, schedules and competing priorities to support effective use of executive time
• Coordinate correspondence and enquiries, draft responses and escalate complex or sensitive matters
• Prepare and review high-quality briefing papers, reports, presentations and other executive documentation
• Maintain effective tracking systems for workflows, correspondence, actions and timely follow-up
• Coordinate advice and updates relating to committee actions, assurance reviews, audit recommendations and legal or regulatory matters
• Coordinate projects and team activities, including meetings, stakeholder communication, resource arrangements and progress monitoring
• Build strong stakeholder relationships while contributing to improvements in administrative processes, reporting and team systems

Skills

Executive support

Organisational skills

Judgement & discretion

Written communication

Proactive & solutions-focused

Stakeholder relationship-building

Education

Certificate or Diploma in related field / C-suite support

Tools

MS Word

MS PowerPoint

MS Excel

MS Outlook

Job description

Brisbane Catholic Education Office in Woolloongabba is seeking an experienced Senior Executive Assistant to provide high-level support to the Policy and Performance Executive and the wider Leadership Team. This pivotal role will help coordinate priorities, streamline executive workflows and ensure discreet handling of sensitive matters.

Based in Brisbane, you will manage complex diaries, draft responses, prepare briefing papers and reports, and coordinate committee actions, audits and project