Title Senior Executive Assistant

Brisbane Catholic Education Office; Brisbane; On-site; AUD 95,000 - 125,000; Full time

Benefits offered by this job

Salary packaging options

Flexible work arrangements

Employee Assistance Program

Fitness Passport access

Job summary

Brisbane Catholic Education Office in Woolloongabba, QLD is seeking an experienced Senior Executive Assistant to provide high‑level support to the Policy and Performance Executive and the leadership team.

You will coordinate priorities, streamline executive workflows and support strategic and operational objectives across a fast-paced portfolio, managing sensitive matters and preparing high-quality executive documentation.

Qualifications

• High-level executive support experience in large or decentralised organisations.
• Strong organisational skills with the ability to manage competing priorities.
• Sound judgement and discretion with confidential/sensitive matters.
• Excellent written communication; prepare polished briefing papers/reports/presentations.
• Proactive, solutions-focused approach; anticipate needs and follow through.
• Strong relationship-building with senior leaders and diverse stakeholders.

Responsibilities

• Act as primary contact for the Policy and Performance Executive and Leadership Team, managing requests with discretion and professionalism.
• Manage complex diaries, schedules and priorities to optimise executive time.
• Coordinate correspondence, draft responses and escalate complex or sensitive matters as needed.
• Prepare and review briefing papers, reports, presentations, and other executive documents.
• Maintain tracking systems for workflows, correspondence, actions and follow-up.
• Coordinate updates relating to committee actions, assurance reviews, audit recommendations and regulatory matters.
• Coordinate projects and team activities, including meetings, stakeholder communications, and resource arrangements.

Skills

Executive support

Organisation

Discretion

Written communication

Proactive approach

Stakeholder management

MS Office

Education

Certificate or Diploma in related field

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Job description

Brisbane Catholic Education Office – Woolloongabba QLD

10d ago , from Brisbane Catholic Education

Brisbane Catholic Education (BCE) is a vibrant learning community within the Archdiocese, employing over 12,000 people across a diverse range of positions. As the largest provider of Catholic education in Queensland, BCE is dedicated to delivering high-quality education from Prep to Year 12. Through strong partnerships with parents, governments, and the wider community, BCE fosters social responsibility, self-discipline and Catholic values in all its students. We offer a supportive working culture where care for the individual is an important part of our ethos. Arrive at work every day to a welcoming and compassionate environment, knowing that you'll be supported to take care of what's important to you. Learn more about Brisbane Catholic Education.

Summary

An exciting opportunity is available for an experienced Senior Executive Assistant to provide high-level support to the Policy and Performance Executive and broader leadership team. Based at the Brisbane Catholic Education Office in Woolloongabba, this pivotal role will help coordinate priorities, streamline executive workflows and support the effective delivery of strategic and operational objectives. Working across a varied and fast-paced portfolio, you will manage sensitive matters, prepare high-quality executive documentation and build strong relationships with key stakeholders. This opportunity will suit a proactive and highly organised executive support professional who brings sound judgement, discretion and a genuine commitment to delivering exceptional service

• Work hours: Fulltime | Flexible Working Arrangements Available
• Status: Permanent (Continuing) | Commencing January 2027
• Contact:**********@bne.catholic.edu.au

About the opportunity

In this position you will:

• Act as the primary point of contact for the Policy and Performance Executive and Leadership Team, managing requests with discretion and professionalism
• Manage complex diaries, schedules and competing priorities to support effective use of executive time
• Coordinate correspondence and enquiries, draft responses and appropriately **escalate** complex or sensitive matters
• Prepare and review high-quality briefing papers, reports, presentations and other executive documentation
• Maintain effective tracking systems for workflows, correspondence, actions and timely follow-up
• Coordinate advice and updates relating to committee actions, assurance reviews, audit recommendations and legal or regulatory matters
• Coordinate projects and team activities, including meetings, stakeholder communication, resource arrangements and progress monitoring
• Build strong stakeholder relationships while contributing to improvements in administrative processes, reporting and team systems

About you

To be successful in this position you will bring relevant contemporary skills and experience including:

• Demonstrated experience providing high-level executive support within a large, complex or decentralised organisation
• Exceptional organisational skills, with the ability to manage competing priorities and maintain attention to detail
• Strong judgement and discretion when handling confidential, sensitive or high-priority matters
• Highly developed written communication skills and experience preparing polished executive documents, reports and presentations
• A proactive and solutions-focused approach, with the ability to anticipate needs and follow matters through to completion
• Strong relationship-building skills and the confidence to work effectively with senior leaders and diverse stakeholders
• Advanced proficiency in Microsoft Word, PowerPoint, Excel and Outlook
• Certificate or Diploma qualifications in a related field, or equivalent experience in a contemporary C-suite executive support role, will be highly regarded

Eligibility and Safeguarding requirements:

• Eligibility to work in Australia for the duration of the appointment
• Positive Notice Blue Card for working with Children

Why choose BCE

Join us and be part of the largest Catholic Diocese in Queensland, nurturing your personal and professional development goals. As a valued member of our organisation, enjoy these and other rewards:

• Opportunities for career advancement and professional development
• Competitive remuneration and flexible work arrangements (position dependent)
• Salary packaging and salary-sacrificing options
• Active staff social club and wellness programs
• Personal support for our employees and families through the Employee Assistance Program.
• Fitness Passport access– discounted membership giving you flexible access to a wide network of gyms, pools and fitness facilities for you and your family.

Everyone at BCE models and fosters a commitment to the safeguarding of children and promotes a culture where student protection is everyone’s responsibility. The Archdiocese of Brisbane has standards of conduct for workers to maintain a safe and healthy environment for children. Our commitment to these standards requires that we conduct working with children checks and background referencing for all persons who will engage in direct and regular involvement with children and young people and/or adults-at-risk. The organisation is fully committed to child safety and has a zero tolerance to abuse of children or adults-at-risk.

Equity and inclusion are at the core of our Catholic values and we recognise the benefits of a diverse workforce. We encourage and welcome candidates from all backgrounds to apply for this position.

By choosing to continue, you agree to the Privacy Policy (Employment Collection Notice which includes being contacted by Brisbane Catholic Education in future if a similar position becomes available) and to be included in BCE’s talent pools for future opportunities. Show Privacy Policy