Executive Assistant to Head of Secondary

Maitland Christian School; Newcastle-Maitland; On-site; AUD 65,000 - 95,000; Full time

Job summary

Maitland Christian School in NSW seeks an experienced Executive Assistant to the Head of Secondary to provide high-level administrative and executive support within our Secondary School. You will help coordinate calendars, communications, events and day-to-day activities in a Christ-centred environment.

The role requires exceptional communication, discretion and the ability to work independently and within a collaborative team, supporting compliance and reporting across the school.

Qualifications

• Experience in an Executive Assistant, administration, office management or similar role.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft 365 and confidence with contemporary technology/AI tools.

Responsibilities

• Provide executive-level administrative support to the Head of Secondary.
• Manage calendars, appointments, meetings and correspondence.
• Prepare reports, presentations, agendas, minutes and other documentation.
• Act as a key point of contact for staff, students, parents and the wider school community.
• Coordinate Secondary School events, meetings and information sessions.
• Maintain accurate records and confidential documentation.
• Support operational, compliance and reporting requirements.
• Coordinate administrative processes and projects supporting the Secondary School.

Skills

Executive support

Organisational skills

Communication skills

Confidentiality

Interpersonal skills

Independent work

Continuous learning

Microsoft 365

AI-enabled tools

Christian faith

Tools

Microsoft 365

AI-enabled tools

Job description

Executive Assistant to Head of Secondary

Maitland Christian School is seeking a highly organised, professional and proactive Executive Assistant to the Head of Secondary to provide high-level administrative and executive support within our Secondary School.

This pivotal role supports the Head of Secondary in the effective leadership and operation of the Secondary School, ensuring the smooth coordination of administrative processes, communications, events and day-to-day activities. The successful applicant will be an excellent communicator, demonstrate sound judgement and discretion, and thrive in a dynamic and collaborative school environment.

Maitland Christian School is seeking a highly organised, professional and proactive Executive Assistant to the Head of Secondary to provide high-level administrative and executive support within our Secondary School.

This pivotal role supports the Head of Secondary in the effective leadership and operation of the Secondary School, ensuring the smooth coordination of administrative processes, communications, events and day-to-day activities. The successful applicant will be an excellent communicator, demonstrate sound judgement and discretion, and thrive in a dynamic and collaborative school environment.

Key Responsibilities

• Provide executive-level administrative support to the Head of Secondary.
• Manage calendars, appointments, meetings and correspondence.
• Prepare reports, presentations, agendas, minutes and other documentation.
• Act as a key point of contact for staff, students, parents and the wider school community.
• Coordinate Secondary School events, meetings, information sessions and other activities.
• Maintain accurate records and confidential documentation.
• Support operational, compliance and reporting requirements.
• Coordinate administrative processes and projects that contribute to the effective functioning of the Secondary School.

Essential Criteria

The successful applicant will demonstrate:

• A committed Christian faith, active involvement in a local church, and a desire to support the mission and values of Christian education.
• Experience in an Executive Assistant, administration, office management or similar professional support role.
• Exceptional organisational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft 365 and confidence using contemporary technology and AI-enabled tools to improve administrative efficiency.
• A high level of professionalism, initiative and attention to detail.
• Demonstrated ability to maintain confidentiality and handle sensitive information with integrity.
• Strong interpersonal skills and the ability to build positive relationships with a diverse range of stakeholders.
• Demonstrated ability to work independently while contributing positively to a collaborative team environment.
• A commitment to continuous learning and professional growth.

Why Join Us?

At Maitland Christian School, you will join a Christ-centred community committed to educational excellence, authentic relationships and the holistic development of young people. We value our staff and provide a supportive environment where individuals are encouraged to grow professionally, personally and spiritually.

Maitland is a growing and vibrant city located in the beautiful Lower Hunter Valley in regional NSW. It offers a picturesque rural setting combined with excellent community facilities that make it an attractive regional location. With proximity to Newcastle and nearness to Sydney, all the benefits of regional NSW living are available while accessing more extensive city opportunities.

Maitland Christian School is an established Prep to Year 12 Christian School. The School has been providing quality Christian education for over 40 years within a vibrant community thatemphasises an individual’s strength as we aim for faith development, academic, sporting and cultural excellence. The School started our sister school, Arise Christian College, in 2020.

Maitland Christian School is a great school built with great staff. We value quality leaders and educators, and it is our vision to see students’ lives transformed through a Bible-based, excellence focused, strengths enriched and missionally outworked education.

Maitland Christian School Ltd operates Maitland Christian School, Arise Christian College (who share the same site), and Valley Village Early Learning.

Core Values

Faith -A Foundation for Meaning & Hope

Faith gives students a way to understand who they are and why their lives matter. Grounded in God’s Word, it shapes how they think, love, and respond to the world around them. As faith is lived daily, students grow with clarity, resilience, and a deep sense of purpose that guides them through both challenge and opportunity.

Excellence -Growing into Who You’re Meant to Be

Excellence calls out the best in each student, pursuing the highest good and honouring God in all we do. Through rich learning and meaningful opportunities, students develop their strengths, think deeply, and grow in confidence. They are prepared not just for what comes next, but to step into life ready to contribute with purpose, hope, and grace.

Community -Belonging that Transforms Character

Students who are truly known, meaningfully challenged, and deeply loved don’t just feel comfortable. They’re transformed. Trust deepens. Courage grows. Compassion awakens. This is what happens when families, teachers, and students share life together, young people learn to listen well, care deeply, and act with courage toward others.

Applications

Position: Executive Assistant to Head of Secondary
Employment Type: Full-Time
Commencement: January 2027
Location: Maitland Christian School

If you are an organised and service-oriented professional who is passionate about supporting Christian education, we encourage you to apply.

For further information, please refer to the Position Description: Executive Assistant to Head of Secondary.pdf.

• Position Description EA to Head of Secondary