Executive Assistant to Middle School Head

Methodist Ladies' College Melbourne; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Methodist Ladies' College Melbourne is seeking a dedicated Personal Assistant to the Head of Middle School. The role provides secretarial support, manages the Head's diary, and oversees reception duties within the Middle School office.

You will coordinate enrolments, liaise with Admissions, and prepare correspondence and minutes for MS meetings. The successful candidate will have strong organisational and communication skills, ability to work independently, and uphold confidentiality.

Qualifications

• Secretarial experience and diary management preferred.
• Strong interpersonal and communication skills essential.
• Able to work independently and as part of a team.
• Maintains confidentiality and professional conduct.

Responsibilities

• Manage diary and appointments for Head of Middle School.
• Screen emails and handle position-specific queries.
• Prepare correspondence for Head of MS.
• Coordinate student enrolment information with Admissions.
• Take and distribute minutes of meetings.
• Update workflow documentation for MS Office.
• Assist with enrolment packages for interviews.
• Coordinate distribution of materials for new students.

Skills

Interpersonal communication

Organisation & time management

Independent & collaborative work

Professional confidentiality

Education

WWCC (Working with Children Check)

First Aid & CPR certifications

Asthma & Anaphylaxis training

Tools

MS Office

Job description

Methodist Ladies' College Melbourne is seeking a dedicated Personal Assistant to the Head of Middle School. The role provides secretarial support, manages the Head's diary, and oversees reception duties within the Middle School office.

You will coordinate enrolments, liaise with Admissions, and prepare correspondence and minutes for MS meetings. The successful candidate will have strong organisational and communication skills, ability to work independently, and uphold confidentiality.