Strategic Executive Assistant to Senior Managing Directors

FTI Consulting; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

FTI Consulting in Sydney is seeking an experienced Executive Assistant to provide high-quality support to 3–5 Senior Managing Directors and Managing Directors within a fast-paced professional services environment. This role requires proactive organisation, sound judgement, confidentiality and the ability to balance competing priorities across multiple stakeholders.

You will manage complex calendars, travel arrangements, financial administration, and help drive events and client engagements with

Qualifications

• At least five years’ experience providing executive or senior administrative support to multiple senior leaders.
• Advanced proficiency in Microsoft Outlook, Word, Excel and PowerPoint.
• Excellent written and verbal communication skills.
• Ability to work regularly from the FTI Consulting office.
• Unrestricted rights to work and live in Australia.

Responsibilities

• Provide proactive day-to-day administrative support to 3–5 Senior Managing Directors, while assisting the wider team as required.
• Manage complex diaries, schedule meetings and calls, coordinate meeting logistics and anticipate potential conflicts or changes.
• Coordinate domestic and international travel, including itineraries, accommodation and related arrangements.
• Prepare, draft, edit and format correspondence, reports, spreadsheets and PowerPoint presentations to a high professional standard.
• Initiate conflict-clearance and internal approval processes for new matters, and maintain accurate client and matter information.
• Coordinate new client and vendor set-up, maintain contact lists and liaise with third-party service providers.
• Manage financial administration, including time and expense recording, credit card reconciliations, invoices, billing information and support with debt collection.
• Plan and coordinate internal, external and client events, including invitations, venues, catering and supporting materials.
• Respond professionally to general enquiries and act as a trusted point of contact for internal and external stakeholders.
• Work collaboratively with Executive Assistants, office administration colleagues and other business functions to provide seamless coverage and support.
• Contribute to the smooth running of the office and undertake research, projects and other ad hoc tasks as required.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

FTI Consulting in Sydney is seeking an experienced Executive Assistant to provide high-quality support to 3–5 Senior Managing Directors and Managing Directors within a fast-paced professional services environment. This role requires proactive organisation, sound judgement, confidentiality and the ability to balance competing priorities across multiple stakeholders.

You will manage complex calendars, travel arrangements, financial administration, and help drive events and client engagements with