Strategic Executive Assistant to Deputy Secretary

NSW Department of Communities and Justice; Sydney; Hybrid; AUD 117,000 - 129,000; Full time

Benefits offered by this job

Flexible, autonomous work environment

Health & Wellbeing programs

Employee Assistance Programs

Training and development opportunities

Competitive pay and conditions

Job summary

NSW Department of Communities and Justice is seeking a Senior Executive Assistant located in Sydney, with flexible working arrangements. The role focuses on providing executive support to the Deputy Secretary, managing diary, meeting papers, travel and expenses, and delivering high‑quality administrative services.

You will coordinate secretariat activities for high-level meetings, help manage division projects, and prepare briefing materials to support decision-making, stakeholder engagement and

Qualifications

• Highly organized and proactive professional in a fast-paced environment.
• Excellent time management and communication skills; ability to build strong relationships with senior stakeholders.
• Discretion, sound judgement and initiative; experience handling confidential information.
• Adaptable, able to work independently or collaboratively; proficient in Microsoft Office and record management systems.

Responsibilities

• Provide executive support to the Deputy Secretary, including diary management, coordination of meeting papers, expenses, travel and other administrative tasks.
• Provide secretariat services for high-level meetings as required.
• Assist in managing projects to review, monitor and improve service delivery within the Division.
• Prepare, coordinate and review high-level communications and briefing materials for informed decision-making.
• Monitor and improve administrative and record-keeping practices within the Office of the Deputy Secretary to maximise efficiency.
• Develop an effective network of stakeholders to support project management and implementation.
• Ensure smooth functioning of the Office of the Deputy Secretary and undertake other administrative activities as required.

Skills

Diary management

Meeting coordination

Secretariat services

Project management

Executive support

Record keeping

Tools

Microsoft Office

Job description

NSW Department of Communities and Justice is seeking a Senior Executive Assistant located in Sydney, with flexible working arrangements. The role focuses on providing executive support to the Deputy Secretary, managing diary, meeting papers, travel and expenses, and delivering high‑quality administrative services.

You will coordinate secretariat activities for high-level meetings, help manage division projects, and prepare briefing materials to support decision-making, stakeholder engagement and