Senior Executive Assistant

Department: CTSD ODS - Executive Support; Sydney; Hybrid; AUD 117.000 - 129.000; Vollzeit

Benefits dieser Stelle

Health & Wellbeing programs

Employee Assistance Programs

Flexible, autonomous work environment

Zusammenfassung

Department: CTSD ODS - Executive Support in Sydney NSW is seeking a Senior Executive Assistant to provide executive and administrative support to the Deputy Secretary, Courts, Tribunals and Service Delivery. This full-time, permanent, hybrid role is based at Civic Tower, 66 Goulburn Street, with flexible working arrangements and a salary of $116,981 to $129,492 plus superannuation.

You will manage diary, coordinate papers, oversee travel, prepare briefing materials, support project reviews and

Qualifikationen

• You are highly organised with excellent time management and communication skills.
• You can build strong relationships with senior stakeholders while managing competing priorities.
• You demonstrate sound judgement, discretion and initiative when handling confidential information.

Aufgaben

• Provide executive support to the Deputy Secretary, including diary management, coordination of meeting papers, expenses, travel and other administrative tasks.
• Provide secretariat services for high level meetings as required.
• Assist in managing projects designed to review, monitor and improve service delivery within the Division.
• Prepare and review high level communications and briefing materials to support informed decision-making and stakeholder engagement.
• Monitor and improve administrative and record-keeping practices within the Office of the Deputy Secretary to maximise efficiency.
• Develop an effective network of stakeholders to support project management and implementation.
• Ensure smooth functioning of the Office of the Deputy Secretary and undertake other administrative activities as required.

Kenntnisse

Highly organised

Time management

Communication

Discretion

Initiative

Adaptable

Microsoft Office

Record management systems

Tools

Microsoft Office

Jobbeschreibung

Department: CTSD ODS - Executive Support – Sydney NSW

$116,981 - $129,492 a year

Full time, Permanent

Hybrid

1d ago , from Department of Communities and Justice NSW

Location – Civic Tower, 66 Goulburn Street, Sydney, with flexible working arrangements available

Salary – Clerk Grade 7/8 $116,981.00 - $129,492.00, Plus Superannuation and Leave Loading

Your role

The Office of the Deputy Secretary, Courts, Tribunals and Service Delivery (CTSD) provides essential administrative and strategic support to the Deputy Secretary, including the provision of strategic advice, managing projects and implementing strategies to support the achievement of the Department’s strategic and operational objectives.

What you’ll do

The Senior Executive Assistant provides a range of executive, secretarial and administrative support services across a range of complex issues to support the Deputy Secretary’s achievement of organisational objectives.

In this role you will be required to:

• Provide executive support to the Deputy Secretary, including diary management, coordination of meeting papers, expenses, travel and other administrative support.
• Provide secretariat services for high level meetings as required.
• Assist in managing projects designed to review, monitor and improve the effectiveness of service delivery within the Division.
• Prepare, coordinate and review high level communications and briefing materials to support informed decision-making and stakeholder engagement.
• Monitor, implement and continuously improve administrative and record-keeping practices, systems and procedures within the Office of the Deputy Secretary to maximise efficiency and support the delivery of effective, high-quality outcomes.
• Developing an effective network of stakeholders to support and facilitate effective project management and implementation.
• Ensure the smooth functioning of the Office of the Deputy Secretary and undertake other administrative activities to support the team as required.

What we’re looking for

• You are a highly organised and proactive professional who thrives in a fast-paced environment.
• You will have excellent time management and communication skills, with the ability to build strong relationships and work effectively with senior internal and external stakeholders while managing competing priorities.
• You will demonstrate sound judgement, discretion and initiative, with proven experience handling confidential information.
• The successful candidate will be adaptable, able to work both independently and collaboratively, proficient in Microsoft Office and record management systems, and committed to delivering high-quality outcomes within tight deadlines.

We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply – you do not need to meet every desired requirement for us to want to talk to you.

Download the role description.

What We Offer

We offer a variety of benefits, including:

• A challenging and rewarding career
• Flexible, autonomous work environment
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs.

Want more information? Visit our website to see more information on Working for us.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It's work that really matters.

Are you ready to join us?

Applications close 21st October 2026 at 11:59pm AEST.

For more information about the role or what it’s like to work for DCJ, please contact the hiring manager Melissa Marshall at ***************@dcj.nsw.gov.au.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

For more information visit Applying for DCJ jobs on the DCJ website.

Thank you for your interest in this role. We look forward to receiving your application.

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Thinking about moving to regional NSW? Get free, personalised support with housing, schools, jobs, and settling in. Learn more: www.nsw.gov.au/welcomeexperience

The careers site currently promotes this service on the 'Discover roles with DCJ in regional NSW' page.