Senior Executive Assistant

NSW Department of Communities and Justice; Sydney; Hybrid; AUD 117,000 - 129,000; Full time

Benefits offered by this job

Flexible, autonomous work environment

Health & Wellbeing programs

Employee Assistance Programs

Training and development opportunities

Competitive pay and conditions

Job summary

NSW Department of Communities and Justice is seeking a Senior Executive Assistant located in Sydney, with flexible working arrangements. The role focuses on providing executive support to the Deputy Secretary, managing diary, meeting papers, travel and expenses, and delivering high‑quality administrative services.

You will coordinate secretariat activities for high-level meetings, help manage division projects, and prepare briefing materials to support decision-making, stakeholder engagement and

Qualifications

• Highly organized and proactive professional in a fast-paced environment.
• Excellent time management and communication skills; ability to build strong relationships with senior stakeholders.
• Discretion, sound judgement and initiative; experience handling confidential information.
• Adaptable, able to work independently or collaboratively; proficient in Microsoft Office and record management systems.

Responsibilities

• Provide executive support to the Deputy Secretary, including diary management, coordination of meeting papers, expenses, travel and other administrative tasks.
• Provide secretariat services for high-level meetings as required.
• Assist in managing projects to review, monitor and improve service delivery within the Division.
• Prepare, coordinate and review high-level communications and briefing materials for informed decision-making.
• Monitor and improve administrative and record-keeping practices within the Office of the Deputy Secretary to maximise efficiency.
• Develop an effective network of stakeholders to support project management and implementation.
• Ensure smooth functioning of the Office of the Deputy Secretary and undertake other administrative activities as required.

Skills

Diary management

Meeting coordination

Secretariat services

Project management

Executive support

Record keeping

Tools

Microsoft Office

Job description

Department: CTSD ODS - Executive Support

Department/Agency: Department of Communities and Justice

Senior Executive Assistant

Location – Civic Tower, 66 Goulburn Street, Sydney, with flexible working arrangements available

Salary – Clerk Grade 7/8 $116,981.00 - $129,492.00, Plus Superannuation and Leave Loading

Your role

The Office of the Deputy Secretary, Courts, Tribunals and Service Delivery (CTSD) provides essential administrative and strategic support to the Deputy Secretary, including the provision of strategic advice, managing projects and implementing strategies to support the achievement of the Department’s strategic and operational objectives.

What you’ll do

The Senior Executive Assistant provides a range of executive, secretarial and administrative support services across a range of complex issues to support the Deputy Secretary’s achievement of organisational objectives.

In this role you will be required to:

• Provide executive support to the Deputy Secretary, including diary management, coordination of meeting papers, expenses, travel and other administrative support.
• Provide secretariat services for high level meetings as required.
• Assist in managing projects designed to review, monitor and improve the effectiveness of service delivery within the Division.
• Prepare, coordinate and review high level communications and briefing materials to support informed decision-making and stakeholder engagement.
• Monitor, implement and continuously improve administrative and record-keeping practices, systems and procedures within the Office of the Deputy Secretary to maximise efficiency and support the delivery of effective, high-quality outcomes.
• Developing an effective network of stakeholders to support and facilitate effective project management and implementation.
• Ensure the smooth functioning of the Office of the Deputy Secretary and undertake other administrative activities to support the team as required.

What we’re looking for

• You are a highly organised and proactive professional who thrives in a fast‑paced environment.
• You will have excellent time management and communication skills, with the ability to build strong relationships and work effectively with senior internal and external stakeholders while managing competing priorities.
• You will demonstrate sound judgement, discretion and initiative, with proven experience handling confidential information.
• The successful candidate will be adaptable, able to work both independently and collaboratively, proficient in Microsoft Office and record management systems, and committed to delivering high‑quality outcomes within tight deadlines.

What We Offer

We offer a variety of benefits, including:

• A challenging and rewarding career
• Flexible, autonomous work environment
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs.

Want more information? Visit our website to see more information on Working for us.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.

Applications close

21st October 2026 at 11:59pm AEST.

For more information about the role or what it’s like to work for DCJ, please contact the hiring manager Melissa Marshall at [e-mail] .

If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please contact Matthew Oakley via [e-mail].

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.