Strategic Executive Assistant & Project Coordination

Federal Circuit and Family Court of Australia; Sydney; On-site; AUD 89,000 - 97,000; Full time

Job summary

Federal Circuit and Family Court of Australia in Sydney seeks an Executive Assistant and Project Support Officer to provide high‑level executive coordination and project support across a national reform portfolio. You will manage complex diary schedules, prepare materials, and coordinate stakeholder engagement with discretion and professionalism.

Reporting to the Director – Family Violence, Access, Equity and Inclusion, you will oversee project plans, trackers and documentation, support

Qualifications

• Experience providing executive or senior administrative support in a professional setting.
• Strong organisational and coordination skills, including diary management and prioritising competing demands.
• Project support capability with tracking milestones and drafting project documents.
• Professional judgment, discretion and confidentiality.
• Understanding of family violence, access, equity and inclusion contexts.
• Strong communication skills with stakeholders.
• Proficient in Microsoft Office and comfortable with AI-enabled tools.
• Commitment to APS Values and Code of Conduct.

Responsibilities

• Executive coordination including diary management, meetings and commitments.
• Stakeholder and consultation support with logistics and engagement tracking.
• Workflow and governance support, including action logs and minutes.
• Project, digital and communications coordination with status reporting.
• General support and travel arrangements as required.

Skills

Executive support

Diary management

Stakeholder coordination

Project support

Digital capability

Discretion & confidentiality

Communication skills

Team collaboration

Education

Law studies

Social sciences studies

Public administration studies

Tools

Microsoft Office

AI-enabled tools

Project tracking tools

Job description

Federal Circuit and Family Court of Australia in Sydney seeks an Executive Assistant and Project Support Officer to provide high‑level executive coordination and project support across a national reform portfolio. You will manage complex diary schedules, prepare materials, and coordinate stakeholder engagement with discretion and professionalism.

Reporting to the Director – Family Violence, Access, Equity and Inclusion, you will oversee project plans, trackers and documentation, support