Strategic Executive Assistant to CEO | Brand & Events Support

Clear Insurance; Queensland; On-site; AUD 80,000 - 110,000; Full time

Job summary

Clear Insurance is seeking an experienced Executive Assistant to support the CEO and contribute to brand and marketing activities. The role combines executive support with marketing coordination, event planning and financial administration across a close-knit team.

You will manage the CEO’s diary, arrange travel, prepare meeting materials, and follow up on actions, while delivering marketing tasks and assisting with budgets. A calm, proactive communicator will thrive.

Qualifications

• Experienced executive assistant to support a senior leader.
• Strong organisational and prioritisation skills with sound judgement.
• Excellent written and verbal communication, professional presentation.

Responsibilities

• Manage CEO diary and inbox, arrange meetings and travel, prepare polished materials and presentations, and follow up on actions.
• Collaborate with the team to coordinate day-to-day tasks on the CEO's behalf with discretion.
• Deliver marketing activities within the brand strategy: articles, newsletters, social content, website updates, branded documents and business materials.
• Coordinate client and company events from planning to delivery, including suppliers, invitations and budgets.
• Handle routine financial administration: processing invoices/expenses, reconciling statements, liaising with the external accountant, tracking marketing/event/office spend.

Skills

Diary management

Communication

Calendar coordination

Stakeholder liaison

Tools

Microsoft 365

SharePoint

Xero

WordPress

Canva

Mailchimp

Job description

Clear Insurance is seeking an experienced Executive Assistant to support the CEO and contribute to brand and marketing activities. The role combines executive support with marketing coordination, event planning and financial administration across a close-knit team.

You will manage the CEO’s diary, arrange travel, prepare meeting materials, and follow up on actions, while delivering marketing tasks and assisting with budgets. A calm, proactive communicator will thrive.