Strategic Executive Assistant & Property Liaison

Aland; Parramatta; Presencial; AUD 85.000 - 120.000; Jornada completa

Descripción de la vacante

Aland in Parramatta, NSW seeks an experienced Executive Assistant to support two Executives with a focus on executive support, property and leasing coordination, and day-to-day administrative tasks.

The role requires discretion, initiative, and the ability to manage complex calendars, communications, and stakeholder relationships across business and personal affairs. Experience with board responsibilities and not-for-profit activities is a plus.

Formación

• Minimum 5 years' experience in a similar Executive Assistant or Business Support role.
• Experience in property, real estate, or leasing coordination highly regarded.
• Proven track record supporting C-level executives.

Responsabilidades

• Manage complex calendars, diary entries and appointments.
• Filter and prioritise emails and other communications.
• Prepare and draft correspondence, reports, meeting minutes, presentations and tender submissions.
• Organise and coordinate internal and external meetings, including agendas, minutes and action tracking.
• Handle expense claims, billing and invoicing.
• Provide personal assistance on travel, property, family appointments and confidential matters.
• Support executives on board responsibilities, including charity and not-for-profit boards.
• Coordinate communication between agents, solicitors and stakeholders in leasing and sales processes.
• Field and manage leasing enquiries and execute leasing deals across retail assets.
• Monitor property-related budgets and provide expenditure/income reporting.
• Liaise with property managers and act as a central contact point for tenant communications.
• Assist with marketing campaigns, listings, and asset promotions.
• Draft, proofread and manage internal/external communications with professionalism.

Conocimientos

Executive support

Calendar management

Communication

Discretion

Stakeholder management

Project coordination

Board support

Herramientas

Microsoft Office Suite

CRM systems

Cloud file management

Descripción del empleo

Aland in Parramatta, NSW seeks an experienced Executive Assistant to support two Executives with a focus on executive support, property and leasing coordination, and day-to-day administrative tasks.

The role requires discretion, initiative, and the ability to manage complex calendars, communications, and stakeholder relationships across business and personal affairs. Experience with board responsibilities and not-for-profit activities is a plus.