Strategic Executive Assistant – Onsite, Fixed-Term

UNSW; Sydney; On-site; AUD 108,000 - 115,000; Full time

Job summary

UNSW Kensington Campus in Sydney is seeking an experienced Executive Assistant to provide high-level support to the Executive Director within the Marketing & Digital Experience (M&DX) team. This onsite, fixed-term role focuses on calendar management, inbox supervision and efficient coordination of meetings, travel and confidential information.

You will be proactive, resilient and detail-oriented, with strong communication and organisational skills, capable of prioritising competing

Qualifications

• Experience providing Executive Assistant support to senior management in a large and complex organisation.
• Demonstrated experience managing a senior executive’s calendar and inbox, prioritising competing demands and ensuring actions are followed through.
• Experience preparing executives for meetings, coordinating agendas and papers, arranging travel and accommodation, taking minutes and managing confidential information.
• Excellent written and verbal communication skills, with a high level of accuracy and attention to detail.
• Strong judgement, discretion and resilience when managing sensitive matters, changing priorities and time-critical requests.
• Excellent interpersonal skills and the ability to communicate confidently with staff at all levels and external stakeholders.
• Strong organisational and time management skills, with the ability to work autonomously and proactively identify improvements.

Responsibilities

• Proactively manage the Executive Director’s calendar, inbox, meetings, priorities and follow-up actions.
• Anticipate information and operational needs and ensure the Executive Director is well prepared for meetings and key commitments.
• Act as a trusted first point of contact for internal and external stakeholders, resolving matters where appropriate and escalating sensitive, urgent or complex issues.
• Coordinate confidential meetings, agendas, papers, minutes, action registers, travel and accommodation arrangements.
• Manage executive correspondence, documents, financial requirements and confidential information.
• Maintain accurate filing systems, databases, contact lists, group email lists and other administrative systems.
• Support the M&DX Hub SharePoint site and contribute to projects, events and business improvement activities.
• Provide administrative and coordination support to other members of the M&DX Leadership Team as required.

Skills

Executive support

Calendar management

Inbox management

Meetings coordination

Microsoft Office & Teams

Tools

Microsoft Office

Microsoft Teams

Job description

UNSW Kensington Campus in Sydney is seeking an experienced Executive Assistant to provide high-level support to the Executive Director within the Marketing & Digital Experience (M&DX) team. This onsite, fixed-term role focuses on calendar management, inbox supervision and efficient coordination of meetings, travel and confidential information.

You will be proactive, resilient and detail-oriented, with strong communication and organisational skills, capable of prioritising competing