Executive Assistant to the Executive Director, Marketing & Digital Experience

University of New South Wales; Sydney; On-site; AUD 108,000 - 115,000; Full time

Job summary

University of New South Wales, Kensington NSW, is seeking an experienced Executive Assistant to the Executive Director, Marketing & Digital Experience. This hands-on role manages the executive's calendar and inbox, prioritising demands and ensuring urgent matters are addressed.

The role requires proactive, resilient and highly organized individuals who can diplomatically push back when priorities need clarification and provide support to the Leadership Team.

Qualifications

• Experience delivering EA support to senior management in a large organisation.
• Ability to manage calendar, inbox and priorities with precision.
• Excellent written and verbal communication with high accuracy.

Responsibilities

• Proactively manage the Executive Director's calendar, inbox, meetings, priorities and follow-up actions.
• Anticipate information needs and ensure the Executive Director is well prepared for meetings and key commitments.
• Act as a trusted first point of contact for internal and external stakeholders, escalating sensitive or urgent issues.
• Coordinate confidential meetings, agendas, papers, minutes, travel and accommodation arrangements.
• Manage executive correspondence, documents, financial requirements and confidential information.
• Maintain filing systems, databases, contact lists and group email lists.
• Support the M&DX Hub SharePoint site and contribute to projects and business improvements.
• Provide administrative support to other members of the M&DX Leadership Team as required.

Skills

Senior EA experience

Calendar management

Meeting coordination

Executive communication

Discretion and judgement

Interpersonal skills

Time management

MS Office / MS Teams

Travel arrangements

Tools

SharePoint

Microsoft Teams

Microsoft Office

Job description

Executive Assistant to the Executive Director, Marketing & Digital Experience

University of New South Wales – Kensington NSW

• Employment Type: Full-Time Fixed Term until the end of May 2028
• Remuneration: $108,021-$115,233 + 17% superannuation (Level 6)
• Location: Kensington UNSW Campus (onsite)

Why Your Role Matters

The Executive Assistant plays a critical role within the Marketing & Digital Experience (M&DX) team, providing high-level executive support to the Executive Director in a busy, fast-paced and complex environment.

This is a hands-on role for an experienced Executive Assistant who can bring structure, clarity and momentum to a demanding executive portfolio. You will take ownership of the Executive Director's calendar and inbox, prioritise competing demands, ensure urgent matters are addressed, and keep the Executive Director prepared and on track.

The role requires someone who is proactive, resilient, highly organised and comfortable diplomatically pushing back when priorities need to be clarified.

The Executive Assistant reports to the Marketing Executive Officer but primarily supports the M&DX Executive Director, with broader support to the M&DX Leadership Team as required. The role has no direct reports.

This role is approved until May 2028 as an employee replacement.

Key responsibilities include:

• Proactively manage the Executive Director's calendar, inbox, meetings, priorities and follow-up actions.
• Anticipate information and operational needs and ensure the Executive Director is well prepared for meetings and key commitments.
• Act as a trusted first point of contact for internal and external stakeholders, resolving matters where appropriate and escalating sensitive, urgent or complex issues.
• Coordinate confidential meetings, agendas, papers, minutes, action registers, travel and accommodation arrangements.
• Manage executive correspondence, documents, financial requirements and confidential information.
• Maintain accurate filing systems, databases, contact lists, group email lists and other administrative systems.
• Support the M&DX Hub SharePoint site and contribute to projects, events and business improvement activities.
• Provide administrative and coordination support to other members of the M&DX Leadership Team as required.

Who You Are

We are looking for an experienced Executive Assistant who is energised by a busy environment, is proactive and is confident managing competing priorities. You will bring:

• Experience providing Executive Assistant support to senior management in a large and complex organisation
• Demonstrated experience managing a senior executive’s calendar and inbox, prioritising competing demands and ensuring actions are followed through
• Experience preparing executives for meetings, coordinating agendas and papers, arranging travel and accommodation, taking minutes and managing confidential information
• Excellent written and verbal communication skills, with a high level of accuracy and attention to detail
• Strong judgement, discretion and resilience when managing sensitive matters, changing priorities and time-critical requests
• Excellent interpersonal skills and the ability to communicate confidently with staff at all levels and external stakeholders
• Strong organisational and time management skills, with the ability to work autonomously and proactively identify improvements
• Advanced computer literacy, including experience with Microsoft Office, Microsoft Teams and other relevant administrative, financial and travel systems

This role is predominantly onsite at the UNSW Kensington Campus, with the expectation that the successful applicant will generally work onsite four to five days per week. Occasional flexibility to work remotely one day per week may be available, subject to operational requirements.

Candidates will need to have ongoing working rights in Australia. This role is not available for sponsorship.

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.