Executive Operations Partner to C‑Suite | AI & Automation

CBRE; Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

CBRE Sydney is seeking an Executive Assistant to support the CEO, COO and People Director for Pacific. You will be a trusted partner behind the scenes, ensuring priorities move forward, leadership forums run smoothly, and critical activities are delivered with discretion and care.

You’ll manage calendars, travel, governance, events and operational coordination, while using AI and automation to streamline processes.

Qualifications

• Experience supporting senior executives or C-suite leaders.
• Strong diary, travel, meeting and stakeholder management.
• Excellent judgement and discretion with confidential information.
• Advanced Microsoft 365 skills across Outlook, Teams, Word, PowerPoint and Excel.
• Proactive, organised and solutions-focused.

Responsibilities

• Manage complex executive calendars, meetings and travel arrangements.
• Coordinate leadership meetings, agendas, papers, minutes and actions.
• Prepare presentations, briefing packs and executive documentation.
• Handle expenses, reconciliations and approvals accurately.
• Coordinate leadership events and initiatives across Pacific.
• Build relationships with leaders, stakeholders and service teams.
• Identify opportunities to streamline administration with AI tools.
• Drive tasks through CBRE's matrixed organisation and ensure follow-through.

Skills

Executive support

Calendar management

Stakeholder management

Problem solving

Tools

Microsoft 365

Job description

CBRE Sydney is seeking an Executive Assistant to support the CEO, COO and People Director for Pacific. You will be a trusted partner behind the scenes, ensuring priorities move forward, leadership forums run smoothly, and critical activities are delivered with discretion and care.

You’ll manage calendars, travel, governance, events and operational coordination, while using AI and automation to streamline processes.