Strategic EA to MD — Ops, Projects & Growth

Kaizen Recruitment; Melbourne; On-site; AUD 85,000 - 105,000; Full time

Job summary

Kaizen Recruitment is seeking an experienced Executive Assistant to support the Managing Director in a growing financial services organisation. In a small, high-performing environment you’ll partner with senior leaders across executive support, stakeholder management, operations and special projects.

You’ll have significant autonomy, visibility, and play a key role in coordinating calendars, meetings, travel and critical business activities while maintaining discretion and delivering process

Qualifications

• Experience as an Executive Assistant supporting a senior executive or leadership team.
• Experience within financial services or professional services environments.
• Exceptional organisational and time-management skills.
• Strong written and verbal communication abilities.
• Experience managing senior stakeholder relationships.
• Advanced Microsoft Office skills (Outlook, Word, PowerPoint and Excel).
• Experience using CRM platforms and maintaining accurate business records.
• Strong attention to detail and the ability to work autonomously.
• A proactive, solutions-focused mindset and willingness to take ownership of outcomes.

Responsibilities

• Managing complex calendars, scheduling and travel arrangements.
• Coordinating meetings, agendas, board papers and follow-up actions.
• Acting as a key point of contact for internal and external stakeholders.
• Supporting business development activities through CRM administration and database management.
• Assisting with the preparation of presentations, reports and business documentation.
• Coordinating office operations, suppliers and administrative processes.
• Supporting project delivery and continuous improvement initiatives.
• Managing confidential and sensitive information with discretion and professionalism.
• Providing broader operational support across the business as required.

Skills

Executive support

Stakeholder management

Calendar management

Travel coordination

Project coordination

Discretion and professionalism

Attention to detail

Proactive mindset

Tools

Outlook

Word

PowerPoint

Excel

CRM systems

Database management

Job description

Kaizen Recruitment is seeking an experienced Executive Assistant to support the Managing Director in a growing financial services organisation. In a small, high-performing environment you’ll partner with senior leaders across executive support, stakeholder management, operations and special projects.

You’ll have significant autonomy, visibility, and play a key role in coordinating calendars, meetings, travel and critical business activities while maintaining discretion and delivering process