Site Administrator | 7/7 Roster | DIDO

Titan Ind Pty Ltd; Mackay Regional; On-site; AUD 75,000 - 110,000; Full time

Benefits offered by this job

DIDO position

Camp accommodation and meals provided

Job summary

Titan Ind Pty Ltd is seeking an experienced Site Administrator to join our mining operations on a 7/7 roster. This role focuses on coordinating parts, timesheets, invoicing, and planning to keep site operations running smoothly.

You will work closely with site management, maintenance teams and clients, taking ownership of administrative duties and ensuring compliance with site requirements. Camp accommodation and meals are provided for the DIDO position.

Qualifications

• Experience in site administration within mining or heavy industry.
• Experience with parts ordering, invoicing, purchase orders and timesheet processing.
• MetDesk experience – Highly Advantageous
• Strong planning, scheduling and organisational skills.
• Previous safety and compliance administration experience – Highly Advantageous
• Excellent communication skills and confidence liaising with clients
• Strong computer literacy and experience using administrative systems
• Ability to work independently, prioritise tasks and meet deadlines
• High attention to detail and a proactive approach to problem-solving
• Current driver's licence
• Ability to meet site entry and pre-employment requirements

Responsibilities

• Coordinate ordering, purchasing and tracking of parts and materials for site operations.
• Manage and process employee timesheets, ensuring accuracy and timely submission.
• Prepare, process and reconcile invoices, purchase orders and documentation.
• Assist with maintenance planning, scheduling and coordinating site activities to minimise downtime.
• Maintain professional communication with clients, supervisors and site personnel.
• Manage daily administrative duties, reporting, record keeping and document control.
• Assist with maintaining site safety documentation, compliance records, inductions and reporting.
• Utilise site administration and maintenance management systems to maintain accurate records.

Skills

Site administration

Planning & scheduling

Client liaison

Effective communication

Attention to detail

Tools

MetDesk

Job description

7/7 Roster | DIDO | Camp Accommodation & Meals Provided

Titan Ind is seeking an experienced and highly organised Site Administrator to join our team on a 7/7 roster.

This is a fantastic opportunity for someone with a strong background in mining administration who enjoys working in a fast-paced environment, managing multiple priorities and keeping site operations running smoothly.

We're looking for someone who takes ownership of their responsibilities, communicates confidently with clients and site personnel, and has a strong understanding of administration, planning and compliance requirements within the mining industry.

What's on Offer

DIDO position

Camp accommodation and meals provided

• Ongoing opportunity with an established mining services company
• Supportive team environment
• Opportunity to take ownership of site administration and operational support

About the Role

As a Site Administrator, you'll play a key role in supporting daily site operations, ensuring administrative processes, maintenance planning and compliance requirements are managed efficiently.

You'll work closely with site management, maintenance teams and clients to ensure the smooth coordination of day-to-day activities.

Key Responsibilities:

• Parts Ordering & Procurement: Coordinate ordering, purchasing and tracking of parts and materials required for site operations.
• Timesheets & Payroll Support: Manage and process employee timesheets, ensuring accuracy and timely submission.
• Invoicing & Administration: Prepare, process and reconcile invoices, purchase orders and associated documentation.
• Planning & Coordination: Assist with maintenance planning, scheduling and coordinating site activities to minimise downtime.
• Client Liaison: Maintain professional communication with clients, supervisors and site personnel to ensure operational requirements are met.
• Site Administration: Manage daily administrative duties, reporting, record keeping and document control.
• Safety & Compliance: Assist with maintaining site safety documentation, compliance records, inductions and reporting requirements.
• Systems Management: Utilise site administration and maintenance management systems to maintain accurate records and support operational efficiency.

About You

We're looking for a proactive, reliable and detail-oriented administrator who can confidently manage the demands of a busy mining environment.

To be successful, you will ideally have:

• Previous experience in site administration within the mining or heavy industry sector
• Experience with parts ordering, invoicing, purchase orders and timesheet processing
• MetDesk experience – Highly Advantageous
• Strong planning, scheduling and organisational skills
• Previous safety and compliance administration experience – Highly Advantageous
• Excellent communication skills and confidence liaising directly with clients
• Strong computer literacy and experience using administrative systems
• Ability to work independently, prioritise tasks and meet deadlines
• High attention to detail and a proactive approach to problem-solving
• Current driver's licence
• Ability to meet site entry and pre-employment requirements

At Titan Ind, we value people who take pride in their work, support their team and get the job done.