Site Maintenance Administrator

CVM People Limited; Mackay Regional; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

7/7 roster benefits

Training in Mackay

Health & lifestyle discounts

Novated leasing options

Mining services industry exposure

Job summary

Emeco is seeking an organised Site Administrator to support our maintenance teams and site operations in Mackay. This role focuses on coordinating maintenance work orders, rostering, site reporting and administration to ensure smooth site performance.

You will manage invoices, requisitions, medicals, inductions, and records, while maintaining efficient communication with stakeholders and providing safety-focused support on site.

Qualifications

• 5+ years of administration experience, ideally in mining, maintenance or similar.
• Strong organisation and time management skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple priorities and adapt to changing requirements.
• Strong communication skills and ability to work with different stakeholders.
• Proficient in Microsoft Office and ERP or site-based systems.

Responsibilities

• Supporting maintenance work orders and keeping AMT/AMTI records up to date.
• Managing timesheets, rosters and site reporting.
• Raising requisitions and ordering parts and site supplies.
• Processing vendor invoices, delivery dockets and receipting.
• Managing site emails and responding to queries.
• Assisting with back charges, claims and client invoicing.
• Coordinating medicals, D&A testing, travel and site access.
• Supporting subcontractor inductions and client portal registrations.
• Maintaining site records including CMS, fuel, vehicle and access registers.
• Providing general administrative and safety support as required.

Skills

5+ years administration experience

Time management

Attention to detail

Multitasking

Communication skills

ERP / site-based systems

Independent / initiative

Tools

Microsoft Office

Job description

Emeco is looking for an organised and proactive Site Administrator to support our maintenance teams and site operations.

Why Join Emeco?

• 7/7 Roster - Ultimate work life balance
• Training in Mackay before transitioning to site
• Supportive and collaborative team environment
• Employee health, retail and lifestyle discounts + Novated leasing options
• Opportunity to work within a leading mining services business

What You’ll Be Doing

• Supporting maintenance work orders and keeping AMT/AMTI records up to date
• Managing timesheets, rosters and site reporting
• Raising requisitions and ordering parts and site supplies
• Processing vendor invoices, delivery dockets and receipting
• Managing site emails and responding to queries
• Assisting with back charges, claims and client invoicing
• Coordinating medicals, D&A testing, travel and site access
• Supporting subcontractor inductions and client portal registrations
• Maintaining site records including CMS, fuel, vehicle and access registers
• Providing general administrative and safety support as required

What We’re Looking For

• 5+ years’ administration experience, ideally within mining, maintenance or a similar industry
• Strong organisation and time management skills
• Excellent attention to detail and accuracy
• Ability to manage multiple priorities and adapt to changing requirementsStrong communication skills and confidence working with different stakeholders
• Proficient in Microsoft Office
• Experience with maintenance, ERP or site-based systems is highly regarded
• Ability to work independently and use initiative