Site Administration & Reception Specialist

Wilmar Sugar; Ayr; On-site; AUD 55,000 - 75,000; Full time

Job summary

Wilmar Sugar Australia is seeking an Administration Assistant at Kalamia Mill to support day‑to‑day operations with a friendly, professional approach. You will manage bookings, PO creation, travel coordination and front‑of‑house duties, acting as the first point of contact on site.

Based at the mill reception, you will coordinate contractors, assist with PPE compliance, and support People & Culture tasks including Kronos timecard administration.

Qualifications

• Previous experience in an administrative or office support role.
• Proficient in Microsoft Office applications.
• Strong communication and customer service skills.
• Ability to adapt to changing priorities and work environments.

Responsibilities

• Provide administrative support including bookings, purchase orders, travel coordination, and office supplies.
• Deliver a professional and welcoming reception experience as the first point of contact on site.
• Coordinate contractors and visitors, ensuring compliance with PPE and site requirements.
• Maintain accurate administrative processes, including expenses, mail, and site communications.
• Provide support to the People & Culture function, including timecard management in Kronos, and maintaining clear communication.
• Organising local molasses sales.
• Support a safe workplace by following procedures and assisting the wider team as needed.

Skills

Admin experience

Microsoft Office

Strong communication

Adaptable

Current driver’s licence

Education

Certificate III in Business Administration

Tools

Kronos

Job description

Wilmar Sugar Australia is seeking an Administration Assistant at Kalamia Mill to support day‑to‑day operations with a friendly, professional approach. You will manage bookings, PO creation, travel coordination and front‑of‑house duties, acting as the first point of contact on site.

Based at the mill reception, you will coordinate contractors, assist with PPE compliance, and support People & Culture tasks including Kronos timecard administration.