On-Site Mill Admin & Reception Coordinator

Wilmar Sugar; Giru; On-site; AUD 50,000 - 70,000; Full time

Job summary

Wilmar Sugar Australia is seeking an Administration Assistant for Invicta Mill to be the face of the mill, welcoming visitors and keeping day-to-day operations running smoothly.

Based at reception, you’ll coordinate bookings, raise purchase orders, manage site communications and assist contractors on multiple sites, with a hands-on, team‑oriented approach. This full-time role supports a safe, efficient workplace in a dynamic, industrial environment.

Qualifications

• Previous experience in an administrative or office support role.
• Proficient in Microsoft Office applications.
• Strong communication and customer service skills.
• Current driver’s licence.
• Ability to adapt to changing priorities and work environments.
• Experience working with contractors or in a compliance-focused role.
• Certificate III in Business Administration.
• Experience supporting multiple teams or sites in an administrative capacity.

Responsibilities

• Provide administrative support including bookings, purchase orders, travel coordination, and office supplies.
• Deliver a professional and welcoming reception experience as the first point of contact on site.
• Coordinate contractors and visitors, ensuring compliance with PPE and site requirements.
• Maintain accurate administrative processes, including expenses, mail, and site communications.
• Organising local molasses sales
• Support a safe workplace by following procedures and assisting the wider team as needed

Skills

Administrative experience

Microsoft Office

Communication skills

Customer service

Adaptability

Contractor coordination

Education

Certificate III in Business Administration

Tools

MS Office

Job description

Wilmar Sugar Australia is seeking an Administration Assistant for Invicta Mill to be the face of the mill, welcoming visitors and keeping day-to-day operations running smoothly.

Based at reception, you’ll coordinate bookings, raise purchase orders, manage site communications and assist contractors on multiple sites, with a hands-on, team‑oriented approach. This full-time role supports a safe, efficient workplace in a dynamic, industrial environment.