Administration Assistant

Wilmar Sugar; Giru; On-site; AUD 50,000 - 70,000; Full time

Job summary

Wilmar Sugar Australia is seeking an Administration Assistant for Invicta Mill to be the face of the mill, welcoming visitors and keeping day-to-day operations running smoothly.

Based at reception, you’ll coordinate bookings, raise purchase orders, manage site communications and assist contractors on multiple sites, with a hands-on, team‑oriented approach. This full-time role supports a safe, efficient workplace in a dynamic, industrial environment.

Qualifications

• Previous experience in an administrative or office support role.
• Proficient in Microsoft Office applications.
• Strong communication and customer service skills.
• Current driver’s licence.
• Ability to adapt to changing priorities and work environments.
• Experience working with contractors or in a compliance-focused role.
• Certificate III in Business Administration.
• Experience supporting multiple teams or sites in an administrative capacity.

Responsibilities

• Provide administrative support including bookings, purchase orders, travel coordination, and office supplies.
• Deliver a professional and welcoming reception experience as the first point of contact on site.
• Coordinate contractors and visitors, ensuring compliance with PPE and site requirements.
• Maintain accurate administrative processes, including expenses, mail, and site communications.
• Organising local molasses sales
• Support a safe workplace by following procedures and assisting the wider team as needed

Skills

Administrative experience

Microsoft Office

Communication skills

Customer service

Adaptability

Contractor coordination

Education

Certificate III in Business Administration

Tools

MS Office

Job description

Wilmar Sugar Australia is part of Wilmar International, a leading global agribusiness with around 100,000 employees working across more than 30 countries and regions.

Across Australia and New Zealand, we operate two major business units, Sugar & Renewables and Sweeteners, employing 2,300+ people during peak/ seasonal operations with corporate offices in Melbourne, Brisbane, Townsville and Auckland.

As Australia’s largest raw sugar manufacturer and a top 10 global producer, Wilmar Sugar & Renewables runs eight sugar mills across North Queensland. We are also one of the nation’s largest generators of renewable electricity from biomass, a major producer of bioethanol, the largest sugarcane grower, and a key supplier of sustainable fertiliser and stockfeed.

About the Role

As an Administration Assistant for Invicta Mill, you will be the face of the mill, creating a welcoming first impression while keeping day-to-day operations running smoothly. This is a hands‑on role where no two days are the same.

You’ll be responsible for coordinating accommodation and catering bookings, raising purchase orders for management, and keeping notice boards and site communications up to date. You’ll also handle monthly reconciliation of administrative expenses and play an important role in supporting contractors on site, helping manage PPE compliance and making sure everything runs safely and efficiently.

Working closely with contractors, site managers, employees, and admin teams across multiple sites, you’ll be a key point of contact and someone people rely on to stay organised and informed. There may also be opportunities to support other mills when needed.

This is a full-time position within our Sugar Mill.

You’ll be joining a friendly and supportive team where everyone works well together. Based at reception, you’ll be the first point of contact on site, so strong communication skills and a welcoming, professional approach are essential.

Role Responsibilities:

• Provide administrative support including bookings, purchase orders, travel coordination, and office supplies
• Deliver a professional and welcoming reception experience as the first point of contact on site
• Coordinate contractors and visitors, ensuring compliance with PPE and site requirements
• Maintain accurate administrative processes, including expenses, mail, and site communications
• Organising local molasses sales
• Support a safe workplace by following procedures and assisting the wider team as needed

About you:

We are looking for someone who brings:

• Previous experience in an administrative or office support role
• Proficient in Microsoft Office applications
• Strong communication and customer service skills
• Ability to adapt to changing priorities and work environments
• Experience in the sugar industry or similar industrial environment
• Certificate III in Business Administration
• Experience working with contractors or in a compliance-focused role
• Demonstrated commitment to learning and developing new skills
• Experience supporting multiple teams or sites in an administrative capacity

Why work for Wilmar
We want people who take pride in their work, enjoy building connections, and value opportunities to grow their career in a dynamic, future‑focused organisation.

About Us

Wilmar Sugar Australia is part of Wilmar International, a leading global agribusiness with around 100,000 employees working across more than 30 countries and regions.

Across Australia and New Zealand, we operate two major business units, Sugar & Renewables and Sweeteners, employing 2,300+ people during peak/ seasonal operations with corporate offices in Melbourne, Brisbane, Townsville and Auckland.

As Australia’s largest raw sugar manufacturer and a top 10 global producer, Wilmar Sugar & Renewables runs eight sugar mills across North Queensland. We are also one of the nation’s largest generators of renewable electricity from biomass, a major producer of bioethanol, the largest sugarcane grower, and a key supplier of sustainable fertiliser and stockfeed.

About the Role

As an Administration Assistant for Invicta Mill, you will be the face of the mill, creating a welcoming first impression while keeping day-to-day operations running smoothly. This is a hands‑on role where no two days are the same.

You’ll be responsible for coordinating accommodation and catering bookings, raising purchase orders for management, and keeping notice boards and site communications up to date. You’ll also handle monthly reconciliation of administrative expenses and play an important role in supporting contractors on site, helping manage PPE compliance and making sure everything runs safely and efficiently.

Working closely with contractors, site managers, employees, and admin teams across multiple sites, you’ll be a key point of contact and someone people rely on to stay organised and informed. There may also be opportunities to support other mills when needed.

This is a full-time position within our Sugar Mill.

You’ll be joining a friendly and supportive team where everyone works well together. Based at reception, you’ll be the first point of contact on site, so strong communication skills and a welcoming, professional approach are essential.

Role Responsibilities:

• Provide administrative support including bookings, purchase orders, travel coordination, and office supplies
• Deliver a professional and welcoming reception experience as the first point of contact on site
• Coordinate contractors and visitors, ensuring compliance with PPE and site requirements
• Maintain accurate administrative processes, including expenses, mail, and site communications
• Organising local molasses sales
• Support a safe workplace by following procedures and assisting the wider team as needed

About you:

We are looking for someone who brings:

Essential

• Current driver’s licence
• Previous experience in an administrative or office support role
• Proficient in Microsoft Office applications
• Strong communication and customer service skills
• Ability to adapt to changing priorities and work environments

Desirable

• Experience in the sugar industry or similar industrial environment
• Certificate III in Business Administration
• Experience working with contractors or in a compliance-focused role
• Demonstrated commitment to learning and developing new skills
• Experience supporting multiple teams or sites in an administrative capacity

Why work for Wilmar
We want people who take pride in their work, enjoy building connections, and value opportunities to grow their career in a dynamic, future‑focused organisation.

About Us

Wilmar Sugar Australia is part of Wilmar International, a leading global agribusiness with around 100,000 employees working across more than 30 countries and regions.

Wilmar Sugar & Renewables is an Equal Opportunity Employer.