Administration Assistant

Wilmar Sugar Australia Limited; Giru; On-site; AUD 60,000 - 75,000; Full time

Job summary

Wilmar Sugar Australia Limited is seeking an Administration Assistant at Invicta Mill in Queensland. This on-site role focuses on coordinating bookings, processing purchase orders, managing site communications, and supporting contractors to ensure safe, efficient operations.

The successful candidate will be the first point of contact at reception, with strong communication skills and a proactive approach to daily admin tasks in a fast-paced mill environment.

Qualifications

• Current driver’s license.
• Previous experience in an administrative or office support role.
• Proficient in Microsoft Office applications.

Responsibilities

• Provide administrative support including bookings, purchase orders, travel coordination, and office supplies.
• Deliver a professional and welcoming reception experience as the first point of contact on site.
• Coordinate contractors and visitors, ensuring compliance with PPE and site requirements.
• Maintain accurate administrative processes, including expenses, mail, and site communications.
• Organising local molasses sales.
• Support a safe workplace by following procedures and assisting the wider team as needed.

Skills

Driver's licence

Admin experience

MS Office

Communication

Adaptability

Education

Certificate III in Business Administration

Job description

About Us

Wilmar Sugar Australia is part of Wilmar International, a leading global agribusiness with around 100,000 employees working across more than 30 countries and regions.

Across Australia and New Zealand, we operate two major business units, Sugar & Renewables and Sweeteners, employing 2,300+ people during peak/ seasonal operations with corporate offices in Melbourne, Brisbane, Townsville and Auckland.

As Australia’s largest raw sugar manufacturer and a top 10 global producer, Wilmar Sugar & Renewables runs eight sugar mills across North Queensland. We are also one of the nation’s largest generators of renewable electricity from biomass, a major producer of bioethanol, the largest sugarcane grower, and a key supplier of sustainable fertiliser and stockfeed.

About The Role

As an Administration Assistant for Invicta Mill, you will be the face of the mill, creating a welcoming first impression while keeping day-to-day operations running smoothly. This is a hands‑on role where no two days are the same.

You’ll be responsible for coordinating accommodation and catering bookings, raising purchase orders for management, and keeping notice boards and site communications up to date. You’ll also handle monthly reconciliation of administrative expenses and play an important role in supporting contractors on site, helping manage PPE compliance and making sure everything runs safely and efficiently.

Working closely with contractors, site managers, employees, and admin teams across multiple sites, you’ll be a key point of contact and someone people rely on to stay organised and informed. There may also be opportunities to support other mills when needed.

This is a full‑time position within our Sugar Mill.

You’ll be joining a friendly and supportive team where everyone works well together. Based at reception, you’ll be the first point of contact on site, so strong communication skills and a welcoming, professional approach are essential.

Role Responsibilities

• Provide administrative support including bookings, purchase orders, travel coordination, and office supplies
• Deliver a professional and welcoming reception experience as the first point of contact on site
• Coordinate contractors and visitors, ensuring compliance with PPE and site requirements
• Maintain accurate administrative processes, including expenses, mail, and site communications
• Organising local molasses sales
• Support a safe workplace by following procedures and assisting the wider team as needed

About you

We are looking for someone who brings:

Essential

• Current driver’s licence
• Previous experience in an administrative or office support role
• Proficient in Microsoft Office applications
• Strong communication and customer service skills
• Ability to adapt to changing priorities and work environments

Desirable

• Experience in the sugar industry or similar industrial environment
• Certificate III in Business Administration
• Experience working with contractors or in a compliance-focused role
• Demonstrated commitment to learning and developing new skills
• Experience supporting multiple teams or sites in an administrative capacity

Why work for Wilmar

We want people who take pride in their work, enjoy building connections, and value opportunities to grow their career in a dynamic, future‑focused organisation.

Recruitment Process

Applications are assessed independently and on their individual merits against the requirements of the advertised role.

As part of our recruitment process, shortlisted candidates may be required to –

• Complete interviews, assessments, reference checks and verification of qualifications, licences and work rights.
• Successful candidates will be required to satisfactorily complete any role‑specific pre‑employment checks, which may include a pre‑employment medical assessment (including drug and alcohol screening).
• A National Police Check and other compliance requirements.

Due to the volume of applications received, only shortlisted candidates will be contacted. If you have not heard from us within four weeks of the job ads expiry, please consider your application unsuccessful.

We encourage you to apply for future opportunities with Wilmar that align with your skills and experience.

Wilmar Sugar & Renewables is an Equal Opportunity Employer.
Business unit Non seasonal